Office Associate

Universal Perfumes & Cosmetics - Hauppauge, NY


Office Associate

Universal Perfumes & Cosmetics, Inc. is a leading wholesaler & distributor of designer branded fragrances, cosmetics, and skin care products based out of Long Island, New York. We have been in the business for over 25 years. Looking for data entry clerk position.

Location: Hauppauge New York

Job brief

We are looking for an office associate to handle variety of office tasks with an emphasis on data handling/entry/analysis. The ideal candidate will be computer savvy with an analytical mind and keen sense for details. You will report to office manager or other senior team members. Understanding of Excel and business information confidentiality is compulsory.


  • Enter customer orders, update inventory and invoices.
  • Email customer invoices and shipment documents.
  • Distribute customer orders to warehouse and balance work load among warehouse staff.
  • Create spreadsheets with large numbers of figures without mistakes.
  • Verify data by comparing it to source documents.
  • Sort and organize paperwork after entering data to ensure it is not lost.
  • Reroute calls to appropriate people.
  • Assist in filing duties.


  • Proven experience as office staff or data entry experience.
  • Excellent knowledge of Office suite of programs with extreme emphasis on Excel. Microsoft Access experience is a plus. Experience on Microsoft Dynamics GP a huge plus.
  • Working knowledge of office equipment and computer hardware and peripheral devices.
  • Basic understanding of databases.
  • Good command of English both oral and written and customer service skills
  • Great attention to detail
  • Associate degree or equivalent.

Work Hours: Full time

  • Monday - Friday, 9:30am - 7:30pm
  • Saturdays, 9:00am - 5:30pm
  • Compensation: $14.00 hr

Job Type: Full-time

Salary: $14.00 /hour


  • office assistant: 1 year (Preferred)