Executive Assistant, Talent Acquisition (Freelance)
United States - New York - New York
Cable/Broadcast Television Networks, Film Production and Distribution, Television Program Production and Distribution
Posting Job Description
HBO’s Talent Acquisition (TA) department is focused on acquiring the best and brightest talent for the world’s most successful premium television network. The Executive Assistant will provide general administrative support to the Vice President, Talent Acquisition. The VP leads a team of recruiters who manage full life-cycle recruitment for varying business units such as Technology, Sales, Marketing, Finance, Legal, etc.
This role requires an individual with strong people and office management skills. The ideal candidate will have excellent phone and in person demeanor, be a quick study, independent and thoughtful in his or her decision-making. A successful candidate will be a creative problem-solver and self-starter who is resilient in a fast-paced environment, and highly collaborative with exceptional organizational skills.
Calendar management for the VP and TA Managers which includes but not limited to complex scheduling of interviews, conference coordination with internal and external business partners such as recruiting agencies, diversity partners, key contacts across the enterprise; ensure meeting arrangements are completed accurately with all necessary details and materials
Prepare/process expense reports and make travel arrangements for the VP and TA Managers
Draft and edit email, presentations, reports, agendas, summaries and other business correspondence
Handle and track executive referral resume submission process with superior organization and communication skills
Assist in key recruitment events, conference planning, and post-event recaps
Handle confidential and sensitive material related to internal staff and organizational documentation
Assist with the processing and onboarding of new hires within the HR department
Customize and implement innovative and impactful administrative/operational solutions
General TA Team support including ordering supplies, event support, updating team org charts and other materials, new hire paperwork, data entry
Ad hoc projects as needed
Bachelor’s degree preferred
Dynamic team player with great interpersonal skills and high emotional intelligence
Excellent written and verbal communication skills
Experience with handling multiple assignments and deadlines and proactively solve problems with a “can-do” attitude and limited supervision
Highly organized with very strong attention to detail
Adaptive to changing priorities
Requires a high degree of initiative and professionalism
Proven ability to build strong and productive relationships
Expert level MS Office skills (Outlook, Word, Excel, PowerPoint)
Experience working with Google document software, including Docs and Sheets, preferred but not required
America's most successful premium television company, Home Box Office delivers two 24-hour pay television services—HBO®and Cinemax®. HBO continues to take advantage of the latest technological innovations with advancements that include the availability of HBO programming online though HBO GOSM and MAX GOSM, as well as HBO On Demand® and Cinemax On Demand® in HD. Just as HBO is a company noted for its commitment to excellence in the products and services it delivers to consumers, it makes the extra effort to create a work environment in which fairness, equity, trust, and individual responsibility are valued. HBO is committed to retaining and recruiting skilled and motivated employees, placing a priority on qualified team players who contribute to the diversity of their workforce. HBO offers competitive benefits to include medical, dental, vision, a matched 401(k) plan, flexible spending, a commuter benefit program and tuition reimbursement.
HBO is an equal employment opportunity employer. HBO does not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. HBO also prohibits harassment of applicants or employees based on any of these protected categories.