Full Job Description
The Human Resources Administrator will assist the Human Resources Department with functions including, but not limited to: records management, recruitment and on boarding, payroll, compensation and benefits, performance management, training, leave administration, employee relations, incentives and events, compliance, and reporting. The Human Resources Coordinator will assist the Senior Vice President, HR, to ensure operational effectiveness and compliance with employment law.
RESPONSIBILITY FOR THE WORK OF OTHERS: This position holds no direct supervisory responsibility.
TRAVEL REQUIRED: Less than 5%; metro Chicago and suburbs.
SPECIFIC RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
Assist with creating department best practices, improving efficiency and communication enhancing employee experience and coordinate agency-wide training's
Assist with monitoring systems performance and analyze opportunities for process improvement.
Assist with preparing and disseminating documents and communications from the Human Resources department.
Assist with entering, auditing, and correcting employee data in the HRIS, ensuring accuracy and timely processing
Assist with auditing, correcting, and maintaining employee accrued benefit time. Respond to employee inquiries about their accrued benefit time.
Assist with benefits administration, assembling materials for Open Enrollment and New Hire Orientation, assisting employees with online enrollment, and helping to maintain data for ACA compliance and yearly 1095s.
Act as first point of contact for trouble-shooting Employee Self-Service issues and respond to requests for password resets.
Assist with employee events, incentives, and recognition programs.
Assist with the recruitment of exempt and non-exempt personnel and temporary employees: posting open positions, reviewing resumes, screening applicants, scheduling interviews, and assisting with on boarding.
Assist with monitoring the performance evaluation program, working with managers to ensure the timely completion of evaluations and processing of rate increases.
Assist with the equal employment opportunity and affirmative action programs, with specific responsibilities to include reporting for EEO-1, VETS-4212, and AAP.
Assist in special agency projects (such as accreditation reviews, audit preparations, strategic planning, data for grant proposals, etc.) as directed.
Keep abreast of new developments and regulations in the Human Resources field; maintain current knowledge by participating in webinars, seminars and workshops.
Able to maintain the highest degree of confidentiality and professional discretion
Other duties and ad hoc reporting as assigned by Senior Vice President, Human Resources
A Bachelor's Degree or equivalent work experience; Bachelor’s Degree in Human Resources a plus
3-5 years of experience in Human Resources preferred
PHR and/or SHRM-CP a plus
Demonstrated experience working in a dynamic, fast-paced environment
Superior communication, interpersonal and organizational skills; strong attention to detail a must
Strong project management skills; must be able to take initiative, coordinate with appropriate parties, and handle multiple projects and priorities
Proficiency in the Microsoft Office suite; advanced Excel skills preferred
Experience with Human Resources Information Systems, including applicant tracking and database software; experience with Paycom a plus
Proven ability in areas of problem solving, independent decision making, and conflict resolution
Commitment to our mission of providing opportunities to those who are blind, visually impaired, disabled, or Veterans.
The Chicago Lighthouse for People Who Are Blind or Visually Impaired is an Equal Opportunity Employer in full compliance with local, state, and federal Civil Rights & Affirmative Action laws. The Chicago Lighthouse for People Who Are Blind or Visually Impaired maintains a strong policy of accommodation and a consistent practice of employing qualified individuals with disabilities. All applicants will be afforded equal employment opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status, order of protection status or unfavorable discharge from military service.