The Practice Assistant will play a crucial role in overseeing the operational aspects of the practice, particularly in the areas of business and compliance. We are seeking a highly organized and self-motivated individual with a strong aptitude for technology, a proactive attitude in following up with stakeholders, and effective communication skills for external interactions on behalf of the team.
Key Responsibilities include:
- Managing the monitoring of incoming claims intake mailboxes, including sending acknowledgments, routing losses to designated attorneys, and maintaining comprehensive spreadsheets for incoming and pending losses.
- Maintaining organized schedules detailing attorney assignments across various high-volume programs.
- Assisting in the preparation of loss runs and bordereaux for multiple programs.
- Collaborating in the investigation of unidentified balances.
- Tracking the progress of reports and reviews, ensuring compliance with due dates.
- Monitoring and documenting requests for authority and funds.
- Managing inquiries from clients like Ascot/DXC, coordinating responses from billing attorneys.
- Facilitating communication with Ascot DCA (Delegated Claims Authority) team regarding requests and payments.
- Collaborating with the Accounting and billing attorneys to monitor draft bills, issue final invoices with payor allocations, and follow up on outstanding invoices.
- Conducting internal audits to ensure compliance with SLAs (Service Level Agreements) and TPAs (Third-Party Administrators) on files.
- Overseeing diary compliance, including timeliness of reports, and submission of weekly update memos.
- Maintaining departmental calendars for trials, mediations, watch lists, and travel arrangements.
If you possess strong organizational skills, motivation, technological proficiency, and the ability to proactively engage with external parties, we encourage you to apply for this position. Join our team and contribute to the efficient functioning of our practice.
This position will only require 3 days a week in-office.
Job Type: Full-time
Pay: $85,000.00 - $100,000.00 per year
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- Legal Assistant: 1 year (Preferred)
Work Location: Hybrid remote in New York, NY 10019