Keystone Fire Protection Co., is a regional life safety and service provider. Keystone provides high-quality fire detection and extinguishing systems to our commercial and industrial customers. We provide indispensable services of testing, installation, maintenance and emergency repair of life safety systems, which protect the lives and assets of our customers with a goal of zero down-time due to fire.
**NOTE: THE HOURS FOR THIS POSITION WILL BE**
Provide general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
Essential Job Functions:
Answer multi-line telephone in pleasant and professional manner
Routing of calls to include, but not limited to, connecting to proper extension, announcing the calling party, voice mail, voice paging, and alphanumerical/telephone paging
Welcoming on-site guests, determine nature of business, and announces guest to appropriate personnel
Prepare all outgoing mail including but not limited to typing envelopes, typing labels, running mail through postage meter, maintaining proper amount of postage to meter and calling to refill postage meter
Maintain copier/printer/fax machine and request service calls as needed
Update company calendar on monthly basis
Assist in the ordering, receiving, stocking and distribution of office supplies
Compose, type and edit correspondence, reports, memos, and other materials as needed
Scanning documents into company accounting systems
Work cooperatively with other departments within the company and with fellow coworkers
Assist in event planning as needed
Proactively reach to various departments with projects and support tasks
Responsible for contacting insurance company for certificates of insurance when requested by customers
Light kitchen clean-up at the end of each day
Generating service and inspection reports from company accounting software and sending to customers when requested
Preparing meeting and training rooms
Manage meeting room reservation requests through Microsoft Outlook
Booking travel plans for employees as requested
Required: High School Diploma or GED
Preferred: Preferred College or Business School degree
Required: 1-3 years office experience including phone, and general office duties.
Preferred: Customer Service/Administrative experience
Skills, Knowledge and Abilities
Ability to work independently with limited supervision.
Superior Attention to Detail
Demonstrate integrity, honesty. Ability to keep confidential information private.
Proficient in basic computer skills including Microsoft Office, Excel and Outlook.
Demonstrate problem-solving skills.
Good communication skills (written and verbal). Able to interact with all levels being served. Represent the company in a professional, credible manner in speech, written communications and appearance.
Able to adapt behavior to different people and situations. Be flexible by adjusting interpersonal approaches appropriate to the manager/employee.
Must pass random substance abuse tests.
Physical Demands/Working Conditions:
While performing the duties of this job, the employee is regularly required to sit, talk, hear, type and operate office technology – computers, printers, copy machines, calculators, etc.
The employee is occasionally required to stand
Must be able to lift and/or move up to 20 pounds
Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus
Ability to distinguish colors and use hands for repetitive fine manipulation frequently
Job descriptions assist organizations in ensuring that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. Marco Protection Systems, LLC. is an Equal Opportunity Employer.
Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. Job descriptions are not an offer of employment.