Full Job Description
CHICAGO HISTORY MUSEUM
As Chicago’s oldest cultural institution, the Chicago History Museum is the proud custodian of over 23 million objects ranging from presidential artifacts to 60’s couture. Located in this world-class city at the south end of Lincoln Park, this position offers the right candidate an opportunity to share Chicago’s stories with our audiences and visitors. We invite qualified candidates to apply for this full-time temporary position.
JOB SUMMARY :
The Archives Assistant will assist with ensuring the safe and accurate move and return of the Museum’s 23,000 linear feet of manuscript and architectural collections in conjunction with a remodel of its storage facilities, as well as the assessment and resolution of any outstanding custodial issues with the collections affected by the move. The Archives Assistant will assist the Archives staff with assessment, cataloging, inventorying, preservation, rehousing and other tasks associated with a large-scale collections move. Using archival best practices and independent professional judgement, they will review, research, and assess the condition of materials and to ensure they are properly identified, housed, and handled properly before construction.
This position is entirely on-site and does not include the possibility of remote work. Because of the risk to collections during the move process, this position is considered an essential museum worker whose work continues during museum closure periods.
Use archival knowledge and research skills to assist with assessing the custodial status of manuscript and architectural collection materials.
Use knowledge of archival and preservation standards and best practices and independent judgement, assess physical condition of manuscript and architectural collection materials and perform rehousing, relabeling, and other preservation steps necessary to ensure safety when moved
Apply organizational skills, independent judgement, and knowledge of the tools, technologies, and best practices to create collection inventory, including shelf locations and extent of materials, before the move
Apply knowledge of the tools, technologies, and best practices for archival cataloging and inventorying to assist Archives staff and the Cataloging and Metadata Librarian in reviewing and updating catalog records before the move
Use knowledge of preservation and housing standards and techniques with shippers, contractors, and appropriate CHM staff to safely pack and move collections to/from offsite and onsite storage
Help maintain organization, security, and cleanliness of on-site collections storage facilities
Create a team spirit and enhance communication within the Collections Department so that staff members work collaboratively and in a supportive manner across departmental and functional area boundaries
Contribute to and promote a positive culture at CHM by demonstrating the following values in their interactions with colleagues, external partners, and all audiences and through the products developed and services delivered
Perform other duties as assigned
Current enrollment in MLIS or comparable, with substantive archival coursework
Demonstrated knowledge of preservation and housing standards and techniques
Demonstrated knowledge of the tools, technologies, and best practices used in the cataloging, inventorying, assessment, and processing of manuscript and architectural collections
Knowledge of Chicago and/or architectural history preferred
Proficiency in commonly used word-processing applications, databases, and spreadsheets
Ability to develop and follow workflows to meet production, management, quality control, and procedural requirements in an efficient and effective manner
Strong research skills
Ability to apply independent judgement to creatively solve technical, administrative, and procedural problems in a timely manner
Excellent written and oral communication skills
Excellent memory and attention to detail
Ability to balance multiple tasks, responsibilities, and demands for time
Ability to deal diplomatically and effectively with all constituencies
Commitment to excellent customer service
Ability to lift, carry and otherwise move objects weighing up to 50 pounds and ascend/descend ladders and lifts.
A valid driver’s license
Willingness to work occasional evenings and/or weekends
This job posting is not intended to be an express or implied contract between the Chicago Historical Society and any individual. This describes a temporary assignment through Advanced Resources that will work at the Chicago History Museum