Job Title: Special Events Coordinator
Department: Conference Services/ Marketing and Events
Reports to: Events Coordinator
Effective Date: 6/1/2024
# of Direct Reports: 0
# of People Supported: 1 (Events Coordinator)
Job Description:
This position works under the general guidance and direction of the manager of Conference Services and will be responsible for assisting with executing the logistics including but not limited to: catering communication, setup of events, execution of events, and vendor communication.
Supervisory Responsibilities:
- Assist with overseeing student workers when managing events on-site.
Duties/Responsibilities:
- Act as a liaison between the venue and catering.
- Assist with the planning and coordination of events and staffing assignments.
- Work with clients, departments, and vendors, providing full service logistical planning for events of all size and scope.
- Responsible for operations, logistics, production, and execution of events.
- Manage and respond to emails and field questions; Answer phones and field questions regarding events and events calendar.
- Coordinate event timelines and schedules.
- Oversee event activities including event setup and breakdown; Coordinate audiovisual set up.
- Work with departments to make various and multiple room and setup changes to scheduled events.
- Troubleshoot operational issues on behalf of the department as it relates to events.
- Develop, maintain, and continually strive to strengthen relationships with administrators, faculty, and vendors as it pertains to internal events.
- Assist with coordinating outside rentals for events on campus. Submit tickets to facilities for assistance as needed.
- Serve as Event Manager when necessary.
- Perform administrative and office support activities. Duties may include but not limited to, billing, Project Tracking, project file maintenance, archiving, receiving, directing visitors, and filing.
- Assist with maintaining the Events calendar, web pages, and social media content.
- Perform other related duties as assigned.
Required Skills/Abilities:
- Proven ability to plan, initiate, and manage challenging logistical situations.
- Must be able to work independently, taking initiative and be able to ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.
- A commitment to quality, client-oriented service.
- Must be friendly and personable.
- Working knowledge of computers.
- Strong organizational and prioritization skills.
- The ability to handle unexpected crises or deadlines.
- Tact and discretion in maintaining confidentiality in dealings with campus administrators and clients.
- Ability to communicate effectively verbally and in writing.
- Ability to be a proactive thinker and work independently as well as in a team.
- Skillful in dealing with the public, vendors, and friends of the university.
- A mature, positive attitude; a team player.
Qualifications:
Education: Bachelor’s degree.
Experience: Entry level.
Physical Requirements: Must be able to lift 50 or more pounds.
Hours Expectation:
Full-time, 35 hours per week
Housing:
Housing is not provided.
Benefits:
Manhattanville University also offers a highly competitive and comprehensive benefits package, including tuition remission. For more information regarding benefits, please visit our benefits page: Manhattanville Benefits
Apply: For consideration, submit a cover letter and CV/resume.
Manhattanville University is committed to equality of educational opportunity and is an equal-opportunity employer. The University does not discriminate against current or prospective students and employees based on race, color, sex, national and ethnic origin, religion, age, disability, or any other legally protected characteristic. If you are unable to complete this application process due to a disability, contact the Manhattanville Human Resources Department to ask for accommodation or an alternative application process.
Job Type: Part-time
Pay: $16.00 per hour
Expected hours: No more than 29 per week
Benefits:
- Employee assistance program
- Paid time off
Schedule:
- Evenings as needed
- Monday to Friday
- Nights as needed
- Weekends as needed
Ability to Commute:
- Purchase, NY 10577 (Required)
Ability to Relocate:
- Purchase, NY 10577: Relocate before starting work (Required)
Work Location: In person
