At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators, and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve the world’s most challenging problems, like designing a more resilient, inclusive, and equitable future for our communities and cities.
Our people-centered, “People First” culture and “One Firm-Firm” motto promotes integrated teams that unite to shape the future of cities. Gensler’s vision is to “Create a Better World through the Power of Design,” and we do that by our deep commitment to our clients and by fostering a collaborative, diverse, and inclusive environment that enables our people to create impactful solutions together.
Your Role
We are seeking a well-organized, collaborative, and process-oriented team player to join us as a Studio Coordinator in our Diversity, Equity and Inclusion Studio located in our trendy Chicago location. This role will report to the Global Director of DE&I.
This is a unique opportunity for a candidate who is passionate about DE&I and longs to be a part of a firm that is committed to increasing and sustaining diversity. While the role will need to provide some support functions, we have an opportunity to introduce our Studio Coordinator to project management, partnering with leadership, event planning and operations.
Gensler has a broad community of Studio Coordinators around the firm, and they are the heart of our studios’ activities and the glue that keeps our teams moving forward. We are excited to welcome in a teammate who is hungry for responsibility and curious in what we do.
What You Will Do
Studio Coordination
Support of DE&I Studio Leader and team.
Organize studio meetings, including reserving conference rooms and setting up technology, and/or ordering and setting up food as needed.
Hands-on help to ensure studio runs efficiently / effectively focusing on immediate tasks while still moving forward on long-term strategic activities and planning.
Coordinate the business operations of the studio including the day-to-day business activities as well as coordinating long term goals of professional development.
Coordinate / assist with establishing agenda for studio meetings.
Maintain accurate distribution lists across studio ensuring accuracy and completeness.
Assist with new employee on-boarding and assist with directing them to appropriate resources for learning/support.
Help maintain common studio files, including setting up flexible electronic file structures that enable cross-studio access to content & materials.
Assist Studio Director with Pcard reconciliation and assist team members with expense reporting.
Assist in tracking and monitoring timesheets to ensure accuracy and on-time submittal.
Build and maintain relationships with other studio coordinators to share best practices/share workload and office-level needs.
Other administrative duties, as required.
DE&I Program Support
Work with DE&I team to support administration of programs including preparing and distributing program support materials, meeting scheduling, facilitate program launches, team communications, credentialing, graphic and excel support.
Partner with studio leaders to deliver on our various program goals and objectives by maintaining a scorecard with measurable outcomes.
Ensure that DE&I Director and team have what they need for their day-to-day tasks, clearing the way for them to create and find their flow to meet their deadlines.
Your Qualifications
Bachelor’s Degree or equivalent experience.
3+ years of professional experience in administrative capacity.
Excellent verbal and written communication skills with an ability to build productive relationships.
Intellectual curiosity and an ability to think creatively and adapt in a rapidly growing and entrepreneurial environment.
High level of emotional intelligence and the ability to support nuanced conversations around age, race, gender, ethnicity, and sexual orientation.
Proven attention to detail, with excellent organizational, problem solving, and time management skills.
Capable of consistently maintaining a high level of composure, confidentiality, and job focus.
Must be able to work overtime on an as needed basis.
Open to working with distributed teams across the globe in different time-zones.
Software/Systems:
Life at Gensler
Gensler is committed to
Diversity, Equity and Inclusion
. Through our Five Strategies to Fight Racism, we continue to create a just and equitable future for our colleagues and our communities with our clients. We are a solid voice for social change as we impact people’s lives and fight racism. At Gensler, we celebrate diversity and are committed to creating an inclusive workplace environment.
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
#LI-MR1
