ADMINISTRATIVE COORDINATOR

UHS Corporate - King of Prussia, PA (30+ days ago)


One of the nation’s largest and most respected hospital companies, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Steadily growing from a startup to an esteemed Fortune 500 corporation, UHS today has annual revenue nearing $10 billion. In 2017, UHS was recognized as one of the World’s Most Admired Companies by Fortune; ranked #276 on the Fortune 500, and listed #275 in Forbes inaugural ranking of America’s Top 500 Public Companies.

Our operating philosophy is as effective today as it was 40 years ago: Build or acquire high quality hospitals in rapidly growing markets, invest in the people and equipment needed to allow each facility to thrive, and become the leading healthcare provider in each community we serve.

Headquartered in King of Prussia, PA, UHS has more than 81,000 employees and through its subsidiaries operates more than 320 acute care hospitals, behavioral health facilities and ambulatory centers in the United States, Puerto Rico, the U.S. Virgin Islands and the United Kingdom.

The Administrative Coordinator - HR, provides administrative support for the Project Leader(s) in HR, indirectly provides support to the office of the Senior Vice President of HR (a UHS company officer); and provides administrative support to the Staff Vice President, Employee Benefits and the Director of Benefits Operations.

Essential Job Duties:
Prepares monthly and quarterly reports for all departments as requested under the Senior VP; recruitment, benefits, operations, and compensation (Senior VP monthly and quarterly objectives/results, quarterly tenure report, monthly recruitment staff report for all facilities in the field, monthly CORP phone list, bimonthly HR Directors list, etc.).
Manages department calendar and coordinates internal and external meetings on behalf of the Staff VP, Employee Benefits and the Director of Benefits Operations.
Processes, delivers, and redirects (if necessary) the HR Department’s daily mail from both internal and external sources.
Processes and tracks invoices paid out of the HR Department.
Prepares, edits and distributes communication pieces from the Staff VP, Employee Benefits to various internal UHS audiences.
Maintains inventory and orders office supplies for the department (monthly).
Creates process and tracking mechanisms for any new department procedures.
Assists the Learning and Development Department with ordering, packing and shipping training materials to facilities for L&D consultants;
Manages the Iron Mountain vendor relationship for the HR department, tracks items issued for storage, maintains process and invoices.
Updates and submits Equifax HRD contact list used for Employer Casebuilder access. Receives and redirects incoming notices and mail, e.g. new hire wage audit, requests for earnings and miscellaneous requests for additional information.
Assists Project Leader(s) with large projects, such as the annual Hospital Management Conference (which includes a weekend), company picnics, holiday parties and other employee relations events for the Corporate Home Office.
Screens phone calls for the Senior VP of HR and the Project Leader(s).
Provides break relief (lunch hour – occasionally, morning break - 15 min, afternoon break -15 min) for HR receptionists in rotation with other assistants in the department.

High School graduate with a minimum of 5 years experience required. Bachelor's Degree with 5+ years experience preferred.

Excellent communication, interpersonal, and customer service skills. Must be detail oriented and able to multitask. Must be able to work independently in a high pressure, busy environment, and be able to change direction and re-prioritize workload quickly. Interpersonal skills to work closely with others (inside and outside the department) on a team. Proficient to advanced skill level with Microsoft Word, Excel, PowerPoint, Outlook. Experience with Visio preferred but not essential. Writing skills preferred, but not essential; however, editing and proofreading skills are required. HR and/or healthcare experience preferred.

If you meet the above requirements and are looking for a rewarding career, please take a moment to share your background with us by applying online. UHS offers competitive compensation commensurate with experience and benefits programs including medical, dental, life insurance and 401k.

  • UHS is a registered trademark of UHS of Delaware, Inc., the management company for Universal Health Services, Inc. and a wholly-owned subsidiary of Universal Health Services, Inc. Universal Health Services, Inc. is a holding company and operates through its subsidiaries including its management company, UHS of Delaware, Inc. All healthcare and management operations are conducted by subsidiaries of Universal Health Services, Inc. To the extent any reference to "UHS or UHS facilities" on this website including any statements, articles or other publications contained herein relates to our healthcare or management operations it is referring to Universal Health Services' subsidiaries including UHS of Delaware. Further, the terms "we," "us," "our" or "the company" in such context similarly refer to the operations of Universal Health Services' subsidiaries including UHS of Delaware. Any employment referenced in this website is not with Universal Health Services, Inc. but solely with one of its subsidiaries including but not limited to UHS of Delaware, Inc.
UHS is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at UHS via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of UHS. No fee will be paid in the event the candidate is hired by UHS as a result of the referral or through other means.