Executive Assistant

Hennessy Industries - La Vergne, TN3.3

Full-timeEstimated: $48,000 - $61,000 a year
EducationSkills
Reports to: Company President
Location: Corporate - LaVergne, TN

SCOPE
Supports the president and his or her leadership team of multi-discipline executives. Accountable for complex administrative tasks and ensuring the smooth running of the team through the coordination of office activities and operations. This includes but is not limited to schedule management, travel coordination, office management, logistics support, event planning, and new hire support. This position is located at Hennessy headquarters in LaVergne, TN. This multi-purpose role is a challenging, evolving and rewarding position where each day is different.

ESSENTIAL FUNCTIONS
Directly support Hennessy president, including maintaining work calendars, schedule domestic and international travel for president, leadership team and key travelers, ensuring compliance with company policies and procedures. Manage expense reports and coordinate with AP/AR regarding processing invoices and payments.
Provide daily administrative support to president’s leadership team including meeting and/or conference scheduling/management, facilitate department activities, order supplies, process purchase orders.
Coordinate and track budgets. Produce organization charts on a quarterly schedule or as needed.
Administer metrics reporting. Utilize information from various data systems, research material, and finance, to prepare monthly metrics and/or reports for executive events and correspondence (strategic planning presentations, etc.) and ad-hoc report requests.
Performs assigned projects requiring independent analytical thinking and judgment, client facing skills, and the ability to develop outstanding written communications.
Responsible for office management, including new employee office setup.
Manage and coordinate employee programs and events such as birthday/anniversary luncheons, employee gatherings, including ordering supplies and equipment, and facilitating requests and activities between departments and external vendors.
Provide administrative support to the internal communications function in the form of posting communication materials to the website (s), and other support required.
Manage other duties as assigned.
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EDUCATION, SKILLS, AND EXPERIENCE
Associates degree required, or a combination of education and experience that demonstrates the required skills. Bachelors’ degree preferred.
At least 5 years of experience in an administrative support role required. Minimum 2 years prior experience as an executive assistant to a president / CEO strongly preferred.
Demonstrated intermediate expertise in Microsoft Office suite, particularly Outlook, Excel, Word, PowerPoint. Advanced skills strongly preferred.
Exceptional written and oral communication skills to all levels of leadership required.
Excellent organizational skills to maintain a productive office environment required.
Strong attention to accuracy and details required.
Strong analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
High integrity, with the ability to handle sensitive and confidential material required.
Strong sense of urgency, ability to prioritize, commitment to exceptional customer service, and professional demeanor under deadlines required.
Ability to thrive in a fast changing, results-oriented, continuous improvement environment, required.
Fortive is a diversified industrial growth company comprised of global businesses that are recognized leaders in attractive markets. With more than $6 billion in annual revenues, Fortive’s well-known brands hold leading positions in field instrumentation, transportation, sensing, product realization, automation and specialty, and franchise distribution.

Fortive is headquartered in Everett, Washington and employs a team of more than 24,000 research and development, manufacturing, sales, distribution, service and administrative employees in more than 40 countries around the world. Our team grows by tackling challenges that accelerate progress and further their careers. With a culture rooted in continuous improvement, the core of our company’s operating model is the Fortive Business System. For more information please visit: www.fortive.com.

With facilities in the U.S., Canada and abroad, Hennessy Industries is one of the world’s foremost manufacturers of aftermarket wheel-service equipment. Hennessy designs, builds and markets equipment, accessories and consumables under three renowned brand names: AMMCO®, COATS® and BADA®.

For more than 50 years, BADA® has provided one of the most comprehensive selections of wheel weights in the world, and it is now leading the transition from lead weights to the most environmentally friendly alternative – steel.

Hennessy constantly solicits feedback from customers to understand their unique needs and challenges. This open dialogue allows us to continually refine our existing products as well as develop new tools and equipment to meet the demands of a changing marketplace.

"The company in which you have expressed employment interest is a subsidiary or affiliate of Fortive Corporation. The subsidiary or affiliate is referred to as a Fortive Company. Fortive Corporation and all Fortive Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law. The "EEO is the Law" poster is available at: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should call 1-866-272-5573 or e-mail applyassistance@fortive.com to request accommodation."