First Republic is an ultra-high-touch bank that provides extraordinary client service. We believe that one-on-one interactions build lasting relationships. We move quickly to serve our clients’ needs so that their financial transactions are handled with ease and efficiency. Client trust and security are paramount in our line of business. Ultimately, our goal is unsurpassed client satisfaction which will lead to personal referrals – our number one source of new business.
We recognize that our competitive advantage starts with our people and our culture. At First Republic, we work hard and move quickly as a very coordinated team. If you are looking for an opportunity to grow and contribute in a fun, fast-paced environment, First Republic is the place for you. We have exceptional people focused on providing extraordinary service.
The HR Specialist position partners closely with their HR Business Partner (HRPB) to ensure excellent customer service is provided to their assigned client groups as it relates to: staffing, employee/employment matters, employment law, etc. HR support may consist of processing new hires, transfers, terminations and miscellaneous employee changes/requests. Tasks will be performed by utilizing HRIS, various HR applications, employee files, knowledge gained through specialized training or interactions with HRBP, colleagues and client groups. The HR Specialist may act as the main point of contact for client groups supported.
HR Systems/Applications Management:
Process employee status changes in HRIS on a timely basis
Monitor, administer and/or accurately update employee information in various HR and FRB systems (UltiPro, iCIMS, Halogen, OnBase, PI Survey, Form I-9, etc.)
Run reports on same information as requested.
Ensure staffing issues are addressed as appropriate and that required approvals are secured
Manage new hire requests/open position numbers
Run and analyze background checks; including fingerprints (pre-employment and post)
Create/communicate offer letters
Responsible for completion of post hire paperwork (Form I-9, sign-on bonuses, etc.)
Process Employee Referral Award payments through Compensation team
Manage internal/external job postings (FRB website, LinkedIn, etc) upon request
Administer Predictive Index Surveys (P.I.) upon request
Provide resume copies for Board Book
Communicate with various departments, employees, applicants and staff to provide guidance and assistance regarding recruitment, transfers, employment and personnel records
Consult and assist hiring manager through the hiring phase; e.g., provide recommendation regarding recruiting, compensation, etc
Input termination information into HRIS.
Inform Payroll department and other impacted departments and provide processing support for both resignations and involuntary terminations
Work closely with the HRBP to ensure timely and accurate processing
Offer auditing/admin support to other HR Specialists
Maintain current job descriptions on HR p drive for assigned client groups
Act as backup to other HR Specialists
Run and distribute regular reports and handle ad hoc requests
Requires up to 1-3 years' of related HR experience or any combination of experience and education which indicates possession of knowledge and abilities;
BA/BS degree preferred
Ability to interpret or communicate Company policy
Ability to apply sound judgment when dealing with confidential employee matters
Ability to research issues and provide guidance or referral as appropriate to ensure employee concerns are addressed
Excellent attention to details and accuracy of data, ability to prioritize and follow through on requests
Must be able to handle all HR/Payroll related information with strict confidentiality and professionalism
Demonstrates initiative, seeks and identifies opportunities as they arise
Asks appropriate questions to identify the needs and expectations of others
Well organized, able to adhere to/meet processing deadlines
Supports regulatory compliance as it relates to job
Excellent communications skills: proven ability to effective apply the use of the English language, proper spelling, punctuation, grammar; techniques of record management, correspondence and data compilation, proper telephone etiquette a must
Proven interpersonal skills including tact, patience, courtesy and diplomacy
Proven experience with HRIS/applications, Microsoft Word/ Excel/PowerPoint/Access, Visio, various office equipment, network and inter/intra-net knowledge
Ability to multi-task, keep a positive attitude, and provide extraordinary level of customer service (to internal and external customers/employees