Sr. Sales Admin Assistant

Tompkins International - Raleigh, NC3.0

Sr. Sales Administrative Assistant

Group: Tompkins International/MonarchFx
Location: Raleigh-Durham, NC
Position Type: Full Time | Non-Exempt

Sr. Sales Administrative Assistant will perform a variety of administrative and clerical tasks. Duties of the Sr. Sales Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing general administrative activities with a major focus on supporting the Business Development Team. This position reports to the Sr. Executive Assistant with dotted line responsibility to the Senior Vice President, Business Development, MonarchFx.

Major Focus: A primary focus of this position will be to support the Business Development Team at Tompkins International/MonarchFx. In that role, this position will need to:
Acquire knowledge about the organization and implement such knowledge in the day-to-day dispensation of duty
Collaborate with other members of staff towards the better execution of the company’s plans and business development activities
Evaluate any trade association and professionals that can positively impact business practices in the organization
Liaise with relevant staff in proposal development and be involved in tracking success ratio of such proposal
Work together with marketing department staff to strengthen the organization’s integrity
Participate in the marketing programs of the organization
Ensure proper execution of new business initiatives
Evaluate all cross-marketing prospects of the organization and provide needed assistance with all cross-marketing initiatives of the company
Liaise with other staff members to execute, organize, and plan various activities of the organization i.e. webinars, client meetings, etc

Essential Job Functions:
Direct phone calls as required
Organize and schedule meetings and appointments as requested
Maintain contact lists and needed entry into NetSuite database.
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation and generation of regularly scheduled reports
Maintain electronic and manual filing system as needed
Submit and reconcile expense reports
In conjunction with the administrative team, provide general support to visitors
Provide information by answering questions and requests
Research and create presentations
Handle multiple projects
Strengthen administrative team with related experience and skills
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Write letters and emails as requested by managers
Book conference calls, taxis, couriers
Cover phone, mail and answering the door as required
Handle sensitive information in a confidential manner
Take accurate minutes of meetings asked to attend
Reply to email, telephone or face to face inquiries
Make suggestions for making administrative systems more efficient
Help to resolve administrative issues as they occur
Manage staff appointments as requested
Photocopy and print out documents on behalf of other colleagues
Other administrative duties as required

Job Requirements:
Proven admin or assistant experience
Knowledge of office management systems and procedure
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Ability to interact with external and internal clients professionally
Ability to prioritize and manage many tasks simultaneously
Ability to work and interact with members of staff at various levels in the organization
Strong organizational and planning skills
Proficient in MS Office as well as database entry – NetSuite preferred but not required
At least 7 years of experience in the field or in a related area
High school diploma or equivalent; college degree preferred

Tompkins International is a supply chain consulting and implementation firm that maximizes supply chain performance and value creation. We enable clients to be more profitable and valuable, while also becoming more agile, flexible, and adaptive to the marketplace. Tompkins collaborates with client teams to develop improved operations strategies, supply chain planning, and execution across all the Mega Processes of supply chains (Plan- Buy- Make- Move- Distribute- Sell).