Executive Assistant

SaltStack - Lehi, UT

Full-time
SaltStack - The Company:
SaltStack builds one of the most widely used IT automation platforms in the world. Our technology is used to automate, manage and secure many of the largest organizations around the world, including banks, airlines, retail, hospitals, pharmaceuticals, cloud systems, education, manufacturing, gaming and more. SaltStack products are used to solve diverse problems such as financial security and tracking the weather.

SaltStack is entering a time of rapid growth and needs people to run with the company as it expands. We offer competitive pay and benefits, as well as exciting challenges as we continue to automate the world to a better place.

Job Description:
We’re looking for a dynamic Executive Assistant to support the CEO of SaltStack. To be successful in this role, you need to be self-starter who can effectively communicate across all levels of the organization, manage multiple priorities, anticipate needs, remember details, thrive in a fast-paced and constantly evolving environment.

The Executive Assistant acts as a liaison between the CEO and customers and investors, maintains and organizes current information, and coordinates the preparation of various company related projects. This person will be a part of the company’s overall administrative team and responsible for general office functionality including; answering phones, calendar tracking, file management, record keeping and handling other administrative tasks as required.

Job Responsibilities:
Manage both simple and complex calendars and scheduling logistics
Arrange group or team meetings, both on and off-site
Coordinate meals for onsite and offsite meetings when needed
Take meeting notes as needed, document action items, distribute minutes, and hold others accountable to commitments
Proactively prepare and/or collect key meeting agendas and support materials
Coordinate domestic and international travel arrangements and processes expense reports
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Offloading miscellaneous special projects from the executive's to-do list and in some cases communicating on their behalf
Handle and communicate information of a confidential and sensitive nature inside and outside of the company

Experience Requirements:
Proficient computer skills, including G-Suite, Microsoft Office, PowerPoint, and Zoom
Comfortable in a fast-paced environment managing multiple tasks and able to prioritize and manage time effectively
Self-directed and highly organized
Professionalism in using phone / email / teleconferencing
Three years’ prior experience in C-suite level administration
Valid driver’s license

Bonus Experience:
Bachelor’s degree in business administration or related field
Experience managing board meeting minutes
Experience at a high-growth startup

Travel and Location Requirements:
This position will be required to work out of the Lehi, Utah, office.
No relocation packages are available for this position.

Work Environment:
You’ll experience development within a horizontal corporate structure and be under the guidance of managers who encourage your personal growth while providing valuable feedback.

We operate by hiring smart people and then letting them do their jobs. Ours is a highly collaborative environment where ideas are encouraged, and all voices are appreciated. We’re inclusive, diverse, and forward-thinking. And, since we know you’re not a robot, we respect your personal time.

Benefits:
Unlimited PTO policy
Health insurance: medical (including an HSA option with employer contribution), vision, and dental
Company-paid life insurance
High end Company swag bag
Standing desks
Impressive break room
Choice of Mac or PC laptop