Executive Administrative Assistant

DiVinci Painters, Inc - Highland Park, IL (30+ days ago)4.0


One of the leading residential and commercial painting companies on the North Shore has an opening on our office team. The job consists of supporting one of the owners of the company. A sample of duties:

  • Building relationships with key clients
  • Understanding current and upcoming jobs
  • Building relationships with crew leaders
  • Managing calendar, email, phone calls to ensure timely responses and meetings
  • Focal point for coordinating job status from assistant project managers

The environment is very fast-paced, constantly evolving and dynamic. In a nutshell, we are looking for a smart, energetic, self-starter that would like to grow with our company. Specifically, the following characteristics and skills are required:

Characteristics:

  • Quick learner
  • High-energy
  • Reliable and trust worthy
  • Flexible
  • Self-starter/motivator

Skills:

  • 5-10 years executive administrative assistant experience preferably supporting high-level executives/owners
  • 5+ years working directly with customers
  • Experience working in small to medium business environment
  • Experience working in the trades (i.e. painting or construction)
  • Proficiency with Microsoft Office, in particular Outlook, Word and Excel
  • Strong communication and people skills - fluency in Spanish a plus
  • Strong organization skills
  • Strong multi-tasking skills

Job Type: Full-time