Benefits & Recruitment Coordinator

City of Eagan - Eagan, MN (30+ days ago)4.5


Full-Time, Exempt
Pay: $78,395 - $83,096, DOQ

The City of Eagan is hiring a Benefits & Recruitment Coordinator!

This position serves as the Benefits Administrator, providing competent, customer service to all those employed by the City of Eagan. This position is also responsible for the recruitment and onboarding of new employees in conjunction with the Human Resources Analyst and hiring managers. The incumbent will serve as a resource and ambassador for all City employees.

ESSENTIAL POSITION FUNCTIONS:
Benefits Administration: 40-50%

Process health insurances, life insurance, Long Term Disability & FSA & VEBA accounts for new and current employees. Updates benefit carrier online portals
Administer the enrollment of all eligible employees in City Sponsored insurance plans, including initial enrollment and open enrollment
Advocate with insurance companies to resolve coverage or other related issues
Audit monthly medical insurance bill to ensure employee status changes are reflected on the insurance bill in coordination with the Payroll Specialist
Coordinate the annual Open Enrollment process
Offer regular employee informational meetings related to benefits
Create and maintain benefit related reporting; i.e. COBRA, HIPPA, Flexible Spending Accounts, quarterly VEBA Reporting
Perform ACA compliance reporting
Coordinate with Third Party Administrators to initiate COBRA administration, Retiree Insurance and HIPPA notification letters to all new and exiting employees, according to legal regulations
Maintain and update JDE HR/Payroll system, generate standard and customize reports from JDE, Excel
Coordinate and manage employee related information in conjunction with the Payroll Specialist
Maintain HR related filing, including employee files and electronic files
Archive and purge HR related data according to Data Practice procedures and Record Retention schedule

Recruitment: 30-40%
Create, post and advertise City job vacancies via identified social media, web sites, and other media as defined. Communicate job postings internally
Screen candidates based on developed criteria
Coordinate the interview schedule and identify pre-employment testing or screening needed
Administer pre-employment drug testing, pre-employment physicals, and process and route background checks and notify hiring manager of results
Create, prepare and arrange interviews, process rejection notifications
Schedule and present at New Employee Training for all new employees
Assist and train supervisors with HR-related issues; i.e. background checks, rosters, hiring procedures

Employee Relations and Communications:
Serve as a resource for employees with Human Resources and Benefits related questions and issues, providing excellent customer service
Assist with coordinating and marketing employee related events and training sessions
Provide training to Supervisors, Hiring Managers, and Employees with regard to Benefits and Recruitment
Maintain Human Resources presence on City intranet site
Serve as liaison with the Communications Department to facilitate employee communication using social media and other e-tools

HRIS:
Process and perform data entry on all benefit enrollment related data in a timely fashion, including enrollments and terminations
Perform HRIS maintenance and updates
Assists HR Analyst with other reporting and data related tasks

Wellness Coordinator/Liaison:
Promote a culture of wellness by actively participating on the Wellness Committee to create and administer a strategic wellness program

Other Position Functions:
Serve as a resource to employee related questions and concerns
Perform other related duties as assigned

MINIMUM QUALIFICATIONS:
Bachelors Degree in Human Resources, Management, or related field
4 years of experience working in the Human Resources field
Experience in the recruitment & onboarding of new employees
Benefit Administration experience
Proficient with data mining and report writing using excel or other data base system/s

DESIRED QUALIFICATIONS:
Previous experience in or basic understanding of municipal government and the Human Resources function
College level coursework, training, or certification in Human Resources, Management, or related field

EXPECTED KNOWLEDGE, SKILLS, AND ABILITIES:
Excellent written and oral communication skills so as to communicate clearly, effectively, and tactfully
Possess applicable technical competencies/skills such as proficiency using software in a Microsoft Office environment including Excel, PowerPoint, and MS Word
A working knowledge of Benefits Administration
Ability to compose effective employee communication and marketing materials to promote the benefits and resources offered by the City to its employees
Ability to work effectively under pressure and to competently handle a number of different projects in a brief period of time
Ability to courteously handle a variety of public and job applicant inquiries
Ability to establish and maintain effective working relations with employees
Ability to perform all essential position functions under the working conditions as described
Committed to confidentiality and the protection of employment data and City related data

WORKING CONDITIONS/PHYSICAL REQUIRMENTS:
This position involves 90% sitting in an office environment.

1. Daily activities are fast paced and require a high level of accuracy
2. Ability to file and retrieve documents in all drawers of a standard four-drawer file cabinet and lateral files
3. Lift, bend, stoop and retrieve boxes weighing up to 15 pounds that may be above eye level

HOURS OF WORK:
1. Typical hours Monday through Friday, with a flexible start time between 7:30 am and 8:30 am and ending time between 4:00 pm and 5:30 pm
2. The position may require an early start time on occasion, including weekend or other evening work on certain occasions in other departments or outdoors

EOE