Operations and Policy Analyst 2 (Rules Coordinator)

State of Oregon - Milwaukie, OR (30+ days ago)3.9

This recruitment will be used to fill one full-time Operations & Policy Analyst 2 (Rules Coordinator) position in our Milwaukie office. The Rules Coordinator oversees the OLCC rulemaking process to ensure that the process complies with all legal requirements; that the rules accurately reflect desired Commission policy, chosen from well-developed lawful alternatives; that the rules have statutory authority and do not conflict with other rules or statutes; and that the rules are clear and understandable. This is accomplished by conducting the rulemaking process in strict adherence to the Administrative Procedures Act; by researching, exploring, evaluating, and recommending plausible policy alternatives; and by drafting legally sufficient rule language in common terms.

The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages, the production and sale of recreational marijuana, the tracking of Oregon Health Authority medical marijuana, and the tracking of industrial hemp products sold in OLCC retail stores. The agency is comprised of three major operational programs; the Distilled Spirits Program, the Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs.

The Distilled Spirits Program oversees the distribution and sale of distilled spirits in the state. This program centrally purchases, warehouses and distributes distilled spirits to Oregon's independently operated liquor stores. OLCC's Public Safety Program licenses and regulates businesses in the alcohol industry such as manufacturers, wholesalers, bars, restaurants, grocery and convenience stores.

The Recreational Marijuana Program is exclusively authorized to make marijuana available to consumers and licensed businesses through retail marijuana stores. The program tracks the growing, transporting, processing and selling of recreational and medical marijuana products. The Public Safety Program will administer the tracking and perform inspections of OMMP registrants related to information identified through the tracking system. The Public Safety Program is also responsible for licensing and regulating the operation of the recreational marijuana industry in Oregon.

Duties & Responsibilities
Evaluates Options and Recommends Policy Strategies

Analyzes proposed and new legislation to determine if rulemaking will be required, and the nature and scope of the rulemaking. Identifies conflicts in rules and recommends initiation of rulemaking. Reviews rulemaking changes identified by staff and requested by executive management and Commissioners.
Works with Director of Administrative Policy and Process and Executive Director to prioritize agency rulemaking actions.
Works with agency staff to ensure that proposed rules meet agency objectives and are consistent with agency policies, practices and information technology systems. Attends regularly scheduled internal and public meetings to identify areas where rulemaking could clarify agency policy.
Continually looks for ways to make rules clearer and easier to read and understand in terms of format, layout, language and content.
Coordinates Rulemaking Procedures
Plans, organizes and manages the agency's rulemaking process. Ensures that rule filings are timely, accurate and compliant with the Administrative Procedures Act.
Establishes and maintains effective working relationships with staff and external constituents, including local and state agencies, public interest groups, legislative staff, and the public.
Decides upon and coordinates appropriate mechanism to obtain widespread comment from affected staff, industry, and public; responds to comments; and ensures that comments are considered. Schedules, plans, sets agendas for, and facilitates Advisory Committee meetings. Schedules, plans, and conducts rule hearings. Ensures development of full rulemaking record.
Develops rule hearing reports which accurately and concisely record the rulemaking process and public input.
Prepares synopsis of rules and rule amendments to help the Commissioners understand the reasons for them and the procedures that have been used.
Presents reports and rulemaking actions to the Commissioners at monthly Commission meetings.
In consultation with technical staff and subject matter experts, coordinates and participates in drafting language for new rules and rule amendments to ensure that the goals and objectives for the rules are met. Researches as needed to determine appropriate terminology to include in the rule drafts.
Serves as Technical Resource
Acts as a resource for Commission staff, provides technical guidance on rule history and rule interpretations; acts a resource for the public on Commission rules and rule interpretations. Provides technical assistance in interpreting the requirements of the Administrative Procedures Act.
Provides formal training to agency staff as needed, including independent planning, development and presentation of training materials. Orients staff on new and amended rules. Assists Communications Division in publishing bulletins and other materials regarding agency rules.
Assists in coordinating implementation of newly adopted and amended rules.
Receives calls and e-mails from members of the public and industry stakeholders regarding interpretation of agency rules; responds to queries directly or routes to appropriate staff.
Provides technical guidance and background information for formulation of legislative testimony.
Working Conditions
Normal office working conditions; occasional travel, rarely including overnight travel. Periodically facilitates advisory committee meetings and public hearings requiring dealing with angry or hostile participants.
Qualifications, Required & Requested Skills

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree related to policy analysis; and two years professional-level evaluative, analytical and planning work related to policy analysis.
Any combination of experience and education equivalent to five years of experience of professional-level evaluative, analytical and planning work related to policy analysis.

**Please note: We will use the attributes below to determine whom to interview. You are not required to have all of these attributes, but please make sure that the ones you do have are clearly demonstrated in your application materials. Your application materials may also be graded on spelling, grammar, punctuation, and presentation.**

Desired Attributes:
Experience in a rulemaking or policy development role
Experience researching and evaluating policy
Experience making presentations at public meetings before a regulatory body
Experience facilitating meetings among groups with diverse interests
Ability to develop constructive and cooperative working relationships with others
Ability to organize large volumes of data and process time lines
Knowledge of Oregon's Administrative Procedures Act
Knowledge of principles, methods, and standards of project management
Embraces and fosters diversity and multi-culturalism in the workplace
Additional Information

To Apply:
Follow the "Apply" link above and complete the Oregon Employment Application on-line. All application materials must be received by the closing date/time posted on this announcement.

If you are an eligible veteran and wish to claim veterans' preference points AND you also meet the minimum qualifications for this position, the points will be added to your score. To receive veterans' preference points you MUST attach to your electronic application the following required documentation:

> A copy of your DD214/DD215 form; OR A letter from the US Dept. of Veteran's Affairs indicating you receive a non-service connected pension for the five (5) point preference.

> A copy of your DD214/DD215 form; AND a copy of your veterans' disability preference letter from the Dept. of Veterans' Affairs for the ten (10) point preference.

If you have a disability and need an alternative format to complete the application please call 503-872-5152 to advise us about the format needed. TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900.

If you have questions about the recruitment & selection process contact HR Analyst Ewa Vicars at 503-872-5153.

Only complete applications will be accepted. Be sure to answer all Supplemental Questions accurately and attach any required documents. Your experience will be verified during the selection process.

Core benefits

Medical, vision and dental insurance

Comprehensive medical, dental and vision plans for the employee and qualified family members
$5,000 in employee basic life insurance
Retirement benefits

Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
Employer paid defined benefit and defined contribution programs
**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.

Paid leaves and other benefits

Sick leave earned at the rate of 8 hours per a month with no maximum accumulation
Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments
24 hours personal leave earned each fiscal year
Ten paid holidays a year
The state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits

Term life (employee, spouse or domestic partner, and dependents
Long-term and short-term disability
Accidental Death and Dismemberment
Long-term care (self and eligible family members)
Flexible spending accounts
Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.

The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.