Accounting Clerk II

Senior Services Plus (SSP) - Alton, IL

Full-time
FLSA Status: Exempt
Program Area: Administration
Directly Responsible To: Finance Director
Direct Supervising Responsibilities: None

QUALIFICATIONS:
  • Associates Degree in Accounting, Business Administration or related field
  • 3 or more years of work experience in a business or accounting function
  • Proficiency in Sage/Abila, Microsoft Office Suite, computer programs, Spreadsheets, Databases
  • Knowledge of General Ledger, Accounts Receivable, Accounts Payable, and office equipment including fax machine, postage meter, and copy machine is required.
  • Must have strong oral and written communication skills, along with the ability to track multiple projects and meet deadlines.
JOB SUMMARY: The Accounting Clerk II provides accounting and clerical support to the Finance Department by entering and maintaining accurate financial records and performing clerical duties for the agency as assigned.

RESPONSIBLITIES:
Under the supervision of the Finance Director, the Accounting Clerk II is responsible for the following:
  • Processes Accounts Receivable transactions by coding and entering into Abila accounting program, and reconciling outstanding balances with department staff.
  • Researches and applies unallocated cash.
  • Prepares daily bank deposits for the Front Desk, Café and Travel. Weekly for offsite location.
  • Collects, reconciles, and prepares deposits for SSP fundraising events.
  • Assisting with preparation of Sales Tax, unemployment tax and quarterly payroll reports.
  • Prepares Volunteer and Donation Reports
  • Processes Safe Connections Billing
  • Develops automated spreadsheets, organizes and maintains up to date financial records.
  • Provide IT Tier 1 help desk support for all locations.
  • Act as a liaison between developers and end users to ensure technical compatibility and satisfaction.
  • Makes recommendations on hardware and software procurement to support business goals.
  • Maintains database backup and recovery infrastructure.
  • Diagnosing and resolving system problems in coordination with other technical team members.
  • Vendor liaison for lease agreements.
  • Maintains office supplies by checking stock to determine inventory levels, anticipating requirements, placing and expediting orders, stocking items and replenishing items for all staff.
  • Maintains professional communication with SSP department staff, and funding entities on receivable matters as directed by Finance Director.
  • Operates office equipment including personal computer, copiers, fax machines, 10-key calculator.
  • Read, uses and is familiar with SSP policy and procedural manuals, maintains and updates procedural manuals as directed by Finance Manager.
  • Provide a safe work environment by following all safety and security procedures and rules.
  • Maintain a good attendance record.
Other duties as directed by management.