Full Job Description
About the position:
This position will be assigned to the Child Development Center at Naval Weapon Station.
The positions work schedule is 9am to 6pm Monday through Friday.
Performs primarily substantive clerical work in support of technical administrative management and/or operational requirements within the Airman and Family Services Flight. Prepares a wide variety of recurring and non-recurring correspondence, reports and other documents (e.g. medication log; incident/accident log, etc.). Composes non-technical correspondence, such as instructions on office procedures, requests for information, and letters of acknowledgement or notification. Transmits and receives documents and messages electronically. Monitors the number of children enrolled in weekly programs and tends to demands when appropriate. Participates in parent orientation meetings. Consolidates and finalizes information from systems and tiles for various reports in accordance with established reporting procedures. Prepares and maintains classroom rosters, special needs and allergy lists. Maintains children's tiles in accordance with established procedures. Contacts parents to request missing information; notified director when difficulties are encountered. Contacts parents to report injuries that occur. Prepares and consolidates time and attendance records in accordance with established procedures. Compiles and submits USDA paperwork and reports. Verifies classroom staff accurately document and report number of meals served daily. Compiles numbers for end-of-month report to submit to USDA for reimbursement. Promptly reports any concerns regarding the USDA program to the program director. Assists the director with ensuring menus posted are current, accurate and changes are made following AF criteria. Ensures meals and snacks are documented IA W USDA Child and Adult Care Food Program requirements. Efficiently maintains USDA records according to USDA standards to enable quick retrieval of information. Compiles hourly and daily child attendance reports so that planning may be completed for maximum possible usage. Monitors working conditions such as heating, ventilation, lighting, safety, etc. Initiates AF Form 332 and maintains a work order file, communicating with Civil Engineering (CE) to assist in maintaining a safe environments for children and staff. Monitors from work station through closed-circuit cameras all activities of children and staff while in classrooms and center, and notes any discrepancies to the program director. Monitors staff/child ratio to ensure proper scheduling of staff. Receives telephone calls, visitors, inquires, and customers ensuring the needs of each are ascertained and addressed. Requires visitors to comply with sign-in/out procedures and escorts visitors as required. Ensures only authorized patrons use/access the facility. Computes childcare rates, receives payments, provides receipts, records transactions and notifies parents on delinquent accounts. Notifies past due patron accounts. Performs daily setup of cash registers. Consolidates reviews and verifies funds and forms submitted for deposit. Takes appropriate action when receipts and funds collected do not balance. Informs supervisor of unresolved discrepancies or unfavorable trends. Makes deposits as appropriate. Orders supplies/equipment as instructed, maintaining accurate records in accordance with established procedures. Is responsible for the receipt, control, logging, safekeeping, and necessary action on freedom of information materials. Performs clerical work for purchasing that requires the application of general purchasing procedures following established regulations and guidelines. Gathers data for orders and expense reports provided to supervisor for final approval. Is a Government Purchase Cardholder (GPC) of NAF and/or APFs. Establishes and maintains control/inventory logs. Refers requests for exception to policy to program director. Performs other related duties as assigned. Incumbent may be required to represent the program during the absence of senior management. This position grade equals that of a GS-5 in duties/pay. As per AFJ341144, a GS-OS or NAF equivalent may manage the facility for no more than two consecutive hours; or three consecutive hours as long as there is a CYP manager of a higher grade available on the installation to assist if necessary.
interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/10855820
Job family (Series)
0303 Miscellaneous Clerk And Assistant
Conditions of Employment
This position requires satisfactory completion of pre-employment checks in accordance with Air Force and DoD policy, and a Child Care Tier 1 background investigation.
This position requires the incumbent to be able to obtain, maintain, and provide evidence of current immunizations this includes annual influenza vaccinations and be free of all communicable diseases.
Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 07/07/2020
Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.
Applicant must be 18 years of age and have experience in clerical or office work in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position. Must demonstrate knowledge of office functions to screen telephone calls and visitors and perform other administrative work of the organization. knowledge/proficiency of office automation software (MS Windows, MS Office, including Power Point, Word, Access, and Excel), correspondence, formats, grammar, spelling and physical filing systems and procedures and the subject matter content for the materials being processed is required. Must possess the ability to read and communicate effectively, both orally and in writing, using tact and courtesy in English. Ability to plan, organize work and meet deadlines.
Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not education substitution.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
Individual must fully meet qualification/eligibility/background requirements for this position
Male applicants born after December 31, 1959 must be registered for Selective Service
Direct deposit is required
Satisfactorily complete an employment verification (E-Verify) check
A probationary period may be required
Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD)
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting document will be evaluated against the qualifications of the position.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.
Background checks and security clearance
Drug test required
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
DD-214/ Statement of Service
Disability Letter (VA)
Proof of Marriage Status
Separation Notice (RIF)
SF-50/ Notification of Personnel Action
As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
Review our benefits
This job is open to
U.S. citizens, nationals or those who owe allegiance to the U.S.
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section. This announcement closes after the close date or applicant count is reached; whichever comes first.