Planner III-4120403

Division of Environmental Quality/Water Protection Program - Jefferson City, MO3.6

Job Description:
The Budget, Fees, and Grants Management Unit Chief serves as the grant manager for the Water Protection Program’s (WPP) grants. The Unit Chief is responsible for coordinating and developing WPPs annual core budget, flex request, new decision items, coding for expense and equipment, personal service, and program specific distribution. The position reviews WPPs Form 9s. The position coordinates, prepares, rulemaking and legislative fiscal notes, comment memos, and technical memos for the WPP. The position oversees the collection, billing, tracking, analysis, and reporting of WPP fees. The position supervises staff in the Unit.

Knowledge, Skills, and Abilities:
  • Budget Preparation - Prepare the Water Protection Program’s (WPP) annual core budget request, expansion requests, and flex requests. Provide responses to budget requests from Division of Administrative Support, Office of Administration, and the Legislature. Prepare WPPs annual budget coding for expense and equipment, personal service, and program specific distribution. Review and comment on WPPs Form 9s.
  • Fee Management and Oversight - Oversee and coordinate the billing, revenue collection, tracking, analysis, and reporting of all WPP fees (Missouri Drinking Water Primacy Fee, Laboratory Services and Program Administration Fees and Missouri State Operating Permit fees). Oversee and manage compliance efforts related to WPP fees.
  • Fiscal Notes - Coordinate and develop rulemaking fiscal notes and legislative fiscal notes, technical memos, and comment memos for proposed legislation affecting the WPP.
  • Coordinate with WPP and Missouri Department of Natural Resources’ staff to develop the WPP’s portion of the strategic plan and internal control plan.
  • Federal Grants Management - Serve as grant and financial manager for WPP. Develop, review, update, and process documents in Salesforce or Lotus Notes. Ensure documents are accurate and complete, develop grant budgets and grant applications, coordinate and develop workplans, cost estimates, and cooperative agreements. Liaison with U.S. Environmental Protection Agency (EPA), recipients, Department, and WPP staff on grant awards, conditions, requirements, grant issues, and other questions related to grants. Review, comment, and make recommendations for improvements in policies and procedures, grant terms and conditions, and award agreement language. Serve on committees and workgroups related to grants.
  • Federal Grant Tracking and Reporting - Develop and oversee systems for tracking and reporting financial management of grants and match obligations. Monitor and request extensions of grants or work plan revisions. Monitor grant expenditures against grant budgets, request money moves, allotment releases, and Labor Distribution Profile (LDPR) changes, as needed. Review monthly grant expenditure reports and reconcile data, ensuring grant expenditures are charged appropriately. Participate in audits and program reviews by EPA and the Department. Develop and coordinate annual EPA grant performance reports. Review and approve Federal Financial Reports (FFRs) and complete and submit MBE/WBE reports and other reports (i.e. Drinking Water Set-Aside report) as required by grants. Ensure grants and other funding agreement provisions are met and administered according to grant terms, federal match requirements are met, work plan requirements are achieved, and files are maintained for the duration of the grant based on retention periods
  • Grant Monitoring and Training - Perform on-site monitoring visits with subaward recipients, compile and report findings of the monitoring visits to the recipient, and recommend corrective action, if needed. Conduct orientation training for subrecipients of grant funding, if needed. Provide training as needed to WPP staff on grant procedures and processes.
  • Oversee and coordinate the functions of the Budget, Fees, and Grants Management Unit. Supervise staff in the Unit.
  • Serve as back-up for Section Chief, following-up on emails and other assignments.
  • Attend meetings and training relevant to position duties.
  • Ability to work occasional overtime.
  • Ability to travel in-state to attend meetings and/or trainings.
A Bachelor's degree from an accredited college or university; and,
Three or more years of professional experience in research and analysis, program or policy development, management analysis, grant management, budget/fiscal analysis, and/or a closely related area.
(Additional qualifying experience may substitute on a year-for-year basis for deficiencies in the required education.)
(24 earned graduate credit hours from an accredited college or university in Planning, Social Sciences, Public or Business Administration, Environmental Sciences, Public Health, Recreation, Engineering, Architecture, or a closely related area may substitute for one year of the required experience.)
Please note that documentation that supports your eligibility (i.e. transcripts, employment records, etc.) may be required at any time during the application and hiring process. If you do not possess the minimum qualifications, please consider one of many other employment opportunities with the State of Missouri.
  • Knowledge of budget development and the budget process.
  • Knowledge of grant requirements, including the Uniform Grant Guidance.
  • Knowledge of the legislative process, including fiscal notes.
  • Excellent communication skills.