Administrative Assistant

Maser Consulting - Mount Laurel, NJ3.9

Full-time
Responsibilities
  • Qualified candidates will have previous administrative support experience in a busy office setting.
  • Proficiency in MS Office 2010 required.
  • Ability to multi-task and work effectively within a team.
  • Professionalism and effective communication skills a must.
  • Prior experience working in a Land Surveying office and/or civil engineering office, a plus.
  • Must be able to work in a high-paced environment.
Qualifications
  • Create project files and maintain those files for assigned Managers.
  • Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.
  • Coordinate and organize meetings and manage calendars.
  • Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.
  • Prepare updates to Client Database.
  • Assist assigned Managers with project status updates.
  • Communication with agencies, government offices, and client representatives to advance projects.
  • Prepare application paperwork and submit application packages to various agencies, boards and committees with jurisdiction over project work.
  • Make deliveries as needed.
  • Work with Managers to maintain and update project trackers.
  • Download and organize client project files.
  • Upload deliverables to client websites and databases.
  • Provide general admin support for Telecom Division Director.