Chief Deputy Clerk of the Board

County of Sonoma - Santa Rosa, CA4.2

Full-time | Part-time | Temporary
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Position Information
Commitment to public service, accountability, and communication excellence.
The County of Sonoma is now accepting applications for the
Chief Deputy Clerk of the Board.

Starting salary up to $47.69/hour plus a cash allowance of approximately $600/month*

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including:

An annual Staff Development/Wellness Benefit allowance up to $1,000 and ongoing education/training opportunities
Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
County paid premium contribution to several health plan options
County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
Retirement fully integrated with Social Security
May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
  • Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice.
The Position

The Chief Deputy Clerk of the Board manages the Clerk of the Board office and all of the administrative functions; serves as the Administrative Support Manager to the Board of Supervisors; and works closely with the Board Chair, County Administrator, and County Counsel on Board of Supervisors agendas. In addition, the Chief Deputy Clerk of the Board:
Plans, coordinates, clerks, and records minutes for weekly Board of Supervisors meetings
Records all legislative actions, assists and manages staff in processing documents, and official records for the Board of Supervisors and related boards and commissions
Oversees legal publication including legal notices for ordinances and public hearings and processes official records of actions taken during Board meetings
Guarantees the accurate legal record of Sonoma County is maintained according to state law
Directs the research and response to public records requests
Oversees the clerk functions of the Assessment Appeals Board and other governing bodies/agencies for which the Board of Supervisors serves as the governing body, and serves as their Assistant Secretary

What you Bring

The ideal candidate for the Chief Deputy Clerk of the Board takes initiative as the enthusiastic leader of our dynamic, fast-paced government office. They will bring a high degree of tact and discretion in working with elected officials, executives, all levels of staff, other agencies, and the public. Additionally, the ideal candidate will possess:
Experience planning and coordinating all details of public meetings, including anticipated appearances, presentations, media, and public attendance
Experience preparing notices, agendas, and official minutes, and processing legal documents for public boards, commissions, or other bodies of authority
The ability to identify, research, understand, and interpret a wide variety of ordinances laws, policies, regulations, and codes related to documents, records, and the Board of Supervisors
Proficiency in Word, Excel, Outlook, Adobe Acrobat Professional, DisclosureDocs, and Granicus
Strong working knowledge of County related government codes to ensure proper processing and maintenance of official County agendas, records, minutes, and actions within strict deadlines and guidelines of the
County of Sonoma
Brown Act
Maddy Act
Public Records Act
Fair Political Practices Commission codes
ADA document accessibility requirements
Robust management skills to motivate and inspire superior performance

The County of Sonoma

Sonoma County offers a rare and compelling array of scenic, recreational, and geographic characteristics – including over 200 award-winning wineries, inspiring coastline and beaches, the Russian River, and majestic redwoods. The County encompasses over one million acres of land and water, rich with agriculture, parks, campsites, lakes, and open space. Sonoma County is also home to a wide variety of art and music festivals, farmers' markets, and concert venues. Local schools continually rank high on California's Academic Performance Index. Santa Rosa Junior College and Sonoma State University offer higher education opportunities.

Sonoma is a general law county, governed by a five-member Board of Supervisors. The Board is fully committed to a mission and vision that value the highest quality customer service, strong leadership, engaged citizen participation, courteous and prompt assistance, providing valuable and complete information, and creating and preserving efficient and cost effective government. The County Administrator leads a team of dedicated department heads who work collaboratively to address and strategically prepare for County initiatives and challenges.

This recruitment is being conducted to fill one full-time Chief Deputy Clerk of the Board position in the Office of the Clerk of the Board of Supervisors, a Division of the County Administrator's Office. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) vacancies as they occur during the active status of the list. County employees who wish to be considered for future vacancies should consider applying to this recruitment.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.
Minimum Qualifications
Education: Any combination of education and training which would provide the opportunity to acquire the knowledge and abilities listed. Normally, course work in business administration, paralegal or legal procedure, public administration, political science, English, psychology or related courses, would provide such opportunity.

Experience: Any combination of experience which would provide the opportunity to acquire the knowledge and abilities listed. Normally, four years of increasingly responsible administrative support experience that includes responsibility for preparing agendas and taking minutes for meetings of boards, commissions, or other public bodies, and one year of supervisory experience would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities
Thorough knowledge of: County organization and departmental relationships, programs, services and other functions; government codes, county policies, procedures, ordinances, laws and other applicable governing documents which relate to the operation and management of the Board of Supervisor's Office; modern office practices and procedures; the procedures, work practices, format and routines associated with clerk and secretarial responsibilities to a wide variety of Boards.

Considerable knowledge of: modern principles, practices, and methods of effective employee training and supervision.

Working knowledge of: data processing methods and procedures including proficiency with software applications; and operation of standard office equipment.

Ability to: plan and direct the work of a staff of office support employees engaged in highly confidential and sensitive work activities which require timely action; establish and maintain highly confidential and sensitive records and files; develop and maintain harmonious relations with superiors, supervisors, employees, other agencies and the general public; prepare correspondence and reports on various subjects in a clear and concise manner; understand and interpret a wide variety of written ordinances, laws, policies, regulations, and related documents; speak, read and write English, and perform basic arithmetic calculations; independently initiate, prioritize, perform or solve problems related to deviations in work assigned in order to meet fixed or fluctuating deadlines and achieve work objectives; coordinate the submittal of a variety of information such as resolutions, reports and appeals to be heard by board members and to prioritize subject matter to be heard by content and implication as well as structural format; summarize motions, divisions, appeals, and actions presented before or taken by commission or board members and to organize and transcribe such into minutes of meetings when such work has been assigned; screen and prioritize correspondence, phone calls or visitors seeking the personal attention of the Supervisors and refer matters which may be adequately handled by someone other than the Supervisors to the appropriate person or department section; select, extract and organize a variety of information related to different programs, services, or functions for the use of the Supervisors in answering complaints, inquiries or preparing administrative reports; answer procedural, factual and semi-technical questions related to services, programs, or functions; schedule appointments, coordinate Board of Supervisors meeting calendar and coordinate calendared events with other departments, agencies, private concerns and affected individuals; research improvements in systems and equipment design; prepare budgets and operate within budgetary limits; operate electronic information systems equipment; and analyze and interpret electronic information systems data.

Selection Procedure & Some Helpful Tips When Applying
Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for thorough assessment of your qualifications. Responses which state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria:
Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

ADDITIONAL INFORMATION

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer are contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

HOW TO APPLY

Applications are accepted on-line at: www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. Please view the County's Equal Employment Opportunity Policy for further information.

HR Analyst: DTS
HR Technician: AC