Legal Secretary - Grade 9 - $44,988 - $62,984 - $80,979

Delaware River Port Authority - Camden, NJ3.9

Full-time
This position will be posted from January 11, 2019 to January 25, 2019 by 4:00pm.

Basic Purpose of Position:
Perform the duties of secretarial, administrative and clerical support to the Office of General Counsel. This position requires a professional individual with excellent technical and interpersonal skills who is service oriented, tactful, persuasive, and has the ability to meet project time lines and maintains confidentiality appropriate to the position.

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

Major Responsibilities and Duties

DESCRIPTION OF TASK
1.

Provides administrative, secretarial, clerical, research, reporting time and payroll maintenance services to the Office of General Counsel, Corporate Secretary and Claims Administration, including but not limited to carrying out tasks without supervision, drafting and typing correspondence, opening and maintaining files, conducting research, assembling materials for reports and creating reports, ordering office supplies and equipment, completing claim forms and filing them and working with electronic matter management programs.

2.

Drafts correspondence, reports, and other documents independently, provided that appropriate training and instruction has been given.

3.

Works with legal staff to assist them in carrying out their obligations and duties. Assists in preparing and filing of pleadings for courts in New Jersey and Pennsylvania for Litigation, Workers Compensation claims, and property damage claims.

4.

Works cooperatively with all members of the Office of General Counsel, and particularly with other secretarial and clerical staff. Interacts courteously with other employees at all levels and with outside counsel and other visitors.

5.

Assists in reviewing invoices for legal services received by the Department and in processing these for payment

6.

Assists in purchasing and procurement activities including using the Authority’s Enterprise Resource Planning (SAP or its equivalent). Prepares necessary paperwork for monthly reports, ordering of supplies, and office equipment maintenance without supervision after receiving appropriate training.

7.

Performs file organization and management.

8.

Manages time sheets, expense records and payroll records as required; assists in receiving, logging and distributing mail.

9.

Interacts, discusses and provides information with Chiefs, Deputies and other management regarding status of claims, investigations, Summary Statements and Resolutions, and other matters handled by the Office of General Counsel.

10.

Arranges attendance at seminars, and conferences.

11.

Performs other related duties as required and assigned, including working with Corporate Secretary or Claims Administration as required.

12.

Assists in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.

Core Value Competencies

Safety: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount.

Integrity: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers and our region.

Customer Service: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers.

Quality: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards.

Teamwork: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.

Communication: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding others.

Innovation: We are leaders in finding new approaches and encouraging new ideas. We welcome the exchange of new ideas to improve the Authority. We foster and initiate new ideas, methods and solutions to support the mission and objectives of the Authority.

Dependability & Accountability: We can be relied upon to do the work that's required every time. We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.

Self-Development: We take steps to ensure continued learning and professional growth.

Problem-Solving: We accurately assess problems and effectively and efficiently arrive at excellent solutions.

SUPERVISORY RESPONSIBILITIES
N/A

EDUCATION/TRAINING

Preferred:
Five (5) years of relevant experience as a legal secretary or administrative assistant in a legal setting, a law firm or corporate law department, administrative or judicial agency.

Environmental Working Conditions and Physical Effort

The following section of the job description is used to identify the overall working context in which your job is performed. These questions are included because environmental working conditions and physical effort are an important element in some jobs.

ENVIRONMENTAL WORKING CONDITIONS
Please provide information about (a) your working conditions, and (b) the physical effort required. Note: It is important in this section that your response is based on what is necessary in the position under typical conditions. Indicate the level of frequency for each of the following as indicated below by placing an “x” in the box that best applies to your position :

How Often: (check the appropriate box)

Occasionally = Less than 1/3 of the time

Frequently = From 1/3 to 2/3 of the time

Constantly = More than 2/3 of the time

How much exposure to the following environmental conditions does this job require?

None

Occas

Freq

Const

x

Normal office situation

x

Wet or humid conditions (non-weather)

x

Work near moving mechanical parts

x

Work in high, precarious places

x

Fumes or airborne particles

x

Toxic or caustic chemicals

x

Outdoor weather conditions

x

Extreme cold (non-weather)

x

Extreme heat (non-weather)

x

Risk of electrical shock

x

Risk of radiation

Select the level of noise that is typical in the work environment for this job.

x

Very Quiet Conditions

x

Quiet Conditions

x

Moderate Noise

x

Loud Noise

x

Very Loud Noise

PHYSICAL EFFORT

Describe the physical demands of the position. Indicate the appropriate level of physical effort for each as indicated below:

How Often: (check the appropriate box)

Occasionally = Less than 1/3 of the time

Frequently = From 1/3 to 2/3 of the time

Constantly = More than 2/3 of the time

How much on-the-job time is spent performing the following physical activities?

None

Occas

Freq

Const

x

Stand

x

Walk

x

Sit

x

Stoop, kneel, crouch or crawl

x

Climb or balance

x

Reaching by extending hand(s) and/or arm(s) in any direction

x

Uses hands to finger, handle, or feel

x

Talk or good hearing

x

Taste or smell substances worked with on the job

Does this job require that weight be lifted or force be exerted? If so, how much and how often?

x

Lifts weight or exerts force up to 10 pounds

x

Lifts weight or exerts force of 11 to 25 pounds

x

Lifts weight or exerts force of 26 to 50 pounds

x

Lifts weight or exerts force of 51 to 100 pounds

x

Lifts weight or exerts force more than 100 pounds

Select the specific vision requirements of this job.

x

Close vision

x

Distance vision

x

Peripheral vision

x

Depth perception

x

Ability to adjust focus

Note: The above statements are intended to describe the general nature and level of work being performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this job.

OTHER COMMENTS
Describe anything else of significance, which is important to the position and not covered elsewhere in this job description:

Must be able to demonstrate excellent oral and written communication skills in order to communicate effectively at all levels, both internally and externally.

Please check your spam or clutter for any emails regarding this selection process.

EEO/AA/DVM

#LI-POST

Required Skills

Required Experience

Required:
Associate’s degree or equivalent work experience.
Proficiency in relevant personal computer applications such as word processing, spreadsheet applications and data base management, scheduling using the computer based calendar application, and financial systems as needed.