We’re seeking dynamic, talented professionals for direct hire and temp-to-perm Office Manager positions with our client base of high growth startups and cutting edge media firms.
You’ll be the go-to person for office needs, helping our clients run their offices smoothly and efficiently. As an Office Manager you will oversee every aspect of the office space and focus on enabling employee productivity and happiness. Competitive candidates must have a passion for supporting others, possess an innate sense of urgency, and care deeply about fostering an inclusive work environment where all employees can be successful.
Managed by Q is the platform for office management. Q makes it easy to run an office by connecting offices to services, including cleaning, maintenance, office administration, IT, and security. Q saves companies valuable time and supports office operations for thousands of businesses nationwide.
Q’s Administrative Staffing provides receptionist, administrative assistant, and office management staffing solutions for offices seeking support within their organization. Q’s clients are among some of the most innovative and fastest growing companies in San Francisco.
You are obsessed with running a tight ship. Operational excellence and providing outstanding internal customer service are second nature to you.
You love working with people. You are collaborative, upbeat, and optimistic.
You are a problem solver with a can-do, roll-up-your-sleeves spirit.
You are exceptionally organized, detail-oriented, and self-directed.
You are a proactive and clear communicator.
You are eager to learn and grow your career with a dynamic People & Culture team.
Responsibilities (including but not limited to):
Work collaboratively to create an inclusive, productive, and fun work environment
Manage travel and expense platforms
Interface effectively with building management, driving issues to resolution
Manage office ambience and cleanliness
Oversee office budget and staff
Source vendors, negotiate contracts, and process invoices
Oversee inventory of supplies (food, cleaning, office supplies, swag)
Research and plan team activities and events (catered lunches, holiday parties)
Manage employee onboarding experience
Develop tools and playbooks to run the office smoothly
Maintain a record of office layout and equipment
Troubleshoot common IT issues
Ground floor opportunity at one of the fastest growing companies in the world
Generous Stock Options
401(k) with matching
100% coverage for medical, dental, and vision insurance
An insanely supportive, hardworking team, building something BIG
San Francisco, California
You have 2-3 years of experience in office management.
You are comfortable with all aspects of facilities management including understanding the basic systems, interfacing with building management, and directing maintenance staff.
You are fluent with various technologies and platforms (i.e. slack, spreadsheets, databases, etc.).
You have a demonstrated ability to maintain your professionalism and composure in a fast-paced environment with competing and constantly changing needs.
You have excellent verbal and written communication skills.
You act with discretion and tact when handling sensitive information.
You possess a working iOS or Android smartphone that supports Managed by Q’s mobile application.
Physical requirements may include: walking and standing during the shift, climbing stairs, bending, push and pull objects, lift and move objects (up to 50 lbs), repetitive bending and lifting, and repetitive arm movements