Executive Assistant

Global Alliant - Columbia, MD

Full-time

Position Description

This position provides a variety of administrative responsibilities in support of the facility. Work assignments may be complex in nature, where judgement, tact, creativity, and initiative are required in resolving problems.

  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation.
  • Helping prepare for meetings/ordering lunch.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Maintaining office inventory and ordering supplies as needed.
  • Making travel arrangements for executives.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.

Requirements

  • 1-3 years (minimum) of administrative work experience
  • Excellent communication skills
  • Technically proficient in working with Microsoft office suite applications including Word, Excel, PowerPoint and Outlook
  • Strong organizational skills and attention to detail
  • Demonstrates initiative every day and is consistently helpful to others
  • Demonstrates a positive and professional image
  • Is consistently reliable/dependable

Key Competencies

  • Demonstrates excellent computer skills including proficiency in Microsoft Office, Excel, Word, PowerPoint, and Outlook
  • Demonstrates the ability to maintain confidentiality, work well independently, handle multiple projects simultaneously, and anticipate need
  • Demonstrates vision, leadership, and general business knowledge in development of a team environment to accomplish the tasks and activities required to grow a small business
  • Demonstrates the ability to review and proofread work for accuracy and completes specific aspects of assignments, as directed. Concentrates on tasks at hand
  • Demonstrates the ability to generate new ideas; recognize the need for and develop new approaches to problem resolution

Job Type: Full-time

Salary: $15.00 /hour

Experience:

  • executive assistant: 2 years (Required)

Work Location:

  • One location

This Company Describes Its Culture as:

  • Detail-oriented -- quality and precision-focused
  • Outcome-oriented -- results-focused with strong performance culture
  • People-oriented -- supportive and fairness-focused
  • Team-oriented -- cooperative and collaborative