Administrative Assistant (9-month contract role) - Financial Strategy Department

Sumitomo Mitsui Banking Corporation - New York, NY3.3

TemporaryEstimated: $43,000 - $55,000 a year
Our Financial Strategy Department (FSAD) is looking to hire an Administrative Assistant on a limited-duration basis for 9 months (this March-December). The admin will be working with the business groups outlined below.

Secretary for General Managers (GMs) of our Financial Strategy Department (FSAD)
  • Schedule travel arrangements and handle expense matters for GMs
  • Schedule calender meetings
Administrative tasks for our Financial Strategy Department (FSAD)
  • Arrange Group meetings
  • Process invoices for the department
  • Keep office supplies stocked and office equipments functionable (ex. printers)
  • Distribute any mail or newspapers that are delivered
  • Coordinate preparation for newly hired employees and/or newly transferred employees
  • Make copies, scan and file documents
  • Conduct ad hoc administrative projects and tasks as requested
  • Translate Japanese materials into English and vice versa
Supporting activities of our Strategic Planning Group
  • Input Data into Excel spread sheets
  • Create Power Point presentation materials
  • Prepare and submit internal monthly and quarterly reportings
  • Conduct research on business environment for business development
  • Conduct periodic reporting assignments as SMBC Capital Markets guarantee related activities through GBR
Support activities of Special Credit Group
  • Assist preparation of annual and quarterly reviews and credit alarms
  • Assist Relationship Managers through English/Japanese translation
  • Assist preparation of Self-assessment and U.S. reserve reports for the accounts assigned
  • Liaise between SCG and BCDAD, PDAD and Head Office in the transition of accounts
Support activities of Portfolio Management Group
  • Schedule Capital Committee and Account Plan Meeting and book the room for the meetings
  • Update PMG Deal List noting when new deals come in and input basic details
  • Print materials every other day for the Capital Committee
  • Keep track of the Committee agenda (which transaction to be discussed each day)
  • Prepare the Committee material for some asset class where Deal Information Sheets or Capital Request Forms are not required (SSFD, Lender Finance Group, Special Credit, LCM-CMR)
  • Experience in similar administrative or secretary work
  • Experience working within the banking industry
  • Experience in creating presentation materials
  • Organization skills, thorough and highly detailed-oriented. Accuracy and attention to detail is very important.
  • Able to work quickly and accurately in a time-sensitive environment
  • Team player, willing to perform a variety of tasks in a busy environment
  • PC skills (MS Excel, Word, Power Point)
  • Japanese language skill a plus