Administrative Assistant - Entry Level

Pharmaceutical - Oncology - Cambridge, MA

25 days agoContract

Administrative Assistant

5 Month Contract

Cambridge MA Pharmaceutical Company

Position Description:

The EHS Administrative Assistant is a key contributor to the success of the EHS department. S/he fully supports the administrative needs of the US Regional Head of EHS, and two EHS Directors. S/he provides additional support to the full Boston EHS team by acting as the Financial/HR/IT systems expert, coordinating team events, and performing other administrative duties, as needed. This is an entry level position with immediate room for growth.

Duties & Responsibilities:

This position reports into an EHS Director, and will:

  • Provide strong administrative support to the US Regional Head of EHS and two EHS Directors: travel arrangements, calendar, expense reporting, budgeting, PO processing, filing, business correspondence, special projects, etc.
  • Provide routine administrative support to EHS department (e.g., maintain office supplies, provide event planning and logistics support; take meeting minutes); act as internal systems expert for financial and HR systems; collect/process data for standard reporting/tracking
  • Participates in company's IT Champion network, keeping EHS up-to-date on timelines and impacts of technology upgrades and new IT solutions (e.g., Office 360, Sharepoint Online, One Drive, etc.)
  • Execute other EHS administrative support duties/projects, as necessary

Qualifications & Skills:

Good organizational, time management and problem-solving skills; good data and file management skills; good written and verbal communication skills; detail-oriented and resourceful; able to work independently & as part of a team; proficient in M.S. Office (expertise in Excel, preferred), and comfort/confidence learning new IT systems. The successful candidate will be a positive, proactive and adaptable person who is comfortable working on a dynamic, collaborative, process-oriented team.


High School Diploma and relevant Admin Assistant experience necessary

If hired, a background check and 3 work references from prior supervisors is required

Job Type: Contract

Salary: $15.00 to $18.00 /hour


  • Administrative Assistant: 1 year (Preferred)


  • High school or equivalent (Required)