ADMINISTRATIVE ASSISTANT III

McNeilus - Dodge Center, MN (30+ days ago)3.7


COMPANY PROFILE

The Commercial segment is a leading manufacturer of refuse collection vehicles, front and rear discharge concrete mixers, portable and stationary concrete batch plants, field service vehicles, and truck mounted cranes. All backed by 24/7 support, our segment’s brands consist of McNeilus, CON-E-CO, London Machinery, and IMT. Oshkosh Commercial leads it's industries in both innovation & quality.

Oshkosh Commercial is a segment of Oshkosh Corporation, which is a Fortune 500, multi-billion dollar company. At Oshkosh Corporation we are dedicated to designing and building the world's toughest specialty trucks, truck bodies, and access equipment by working shoulder-to-shoulder with the people who use them.

SUMMARY

Perform various administrative duties for one or more managers. Use established office procedures to perform the necessary job functions required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Handle, type, and process complex and confidential material
  • Review outgoing material and correspondence for accuracy and format. Originate letters and memos using independent judgment and initiative. Prepare reports and special projects as directed. Compile reports by entering and retrieving data from multiple systems and resources
  • Screen telephone calls, visitors and incoming correspondence
  • Schedule conferences and meetings. Assemble the materials needed for these conferences and meetings. Taking minutes for the meetings and reporting on the meetings may be required.
  • Organize and maintain files. Coordinate records
  • Order office supplies and maintain office supply inventory
  • Coordinate travel and hotel arrangements with Corporate Travel
  • Daily contact with customers, service providers, executives, senior managers, etc. (in person, via telephone, e-mail or fax)
  • Prepare invoices for payment
  • Other duties as assigned
  • BASIC QUALIFICATIONS
    • Associate's degree in administrative assistant or equivalent years of related experience
    • 2-plus years related experience
    PREFERRED QUALIFICATIONS
    • JD Edwards experience
    • Ability to exercise independent judgment while handling multiple tasks
    • Working knowledge of computer software (i.e. Microsoft suite of products including Word, Excel, PowerPoint, Visio), etc.; Adobe Acrobat; Internet search tools
    • Proficient grammar and proofreading skills
    • Excellent customer service and communication skills

    *OSK100

    Oshkosh Corporation is an Equal Opportunity and Affirmative Action Employer. This company will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Information collected regarding categories as provided by law will in no way affect the decision regarding an employment application.

    Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

    Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.