Administrative Assistant

Amazon.com - Herndon, VA (30+ days ago)3.7


Amazon is seeking an Administrative Assistant to support an AWS team in Herndon, Virginia. This assistant will play a key role in support of 150+ person organization. The successful candidate will be highly organized, detail oriented, self-motivated, and have demonstrated ability to respond effectively to and prioritize changing workloads and projects. A strong background of administrative support or customer service is a must.

The ideal candidate will have the ability to communicate well verbally and in writing, and to manage multiple assignments simultaneously. The candidate will possess the ability to complete a high volume of tasks with minimal guidance or supervision. Key to the position is the ability to be organized, prioritized and on time while also serving as a "go to" for all areas of responsibility. The position requires the capacity to work successfully in a team environment, build effective working relationships inside and outside of the group, and maintain a comprehensive awareness of the organization.

This position will work closely with team members within the EC2 organization, and throughout Amazon. High levels of integrity and discretion in handling confidential information is required. This position is ideal for you if you thrive at both working collaboratively with teams and driving your own projects proactively to make this a better organization and workplace. Come join us to work hard, have fun, and make history.

Key responsibilities include:
Complex meeting coordination across multiple countries and timezones
Travel coordination, including organizing international meetings and off-sites
Planning and coordinating events
Assist with large scale projects within the office, and across the organization
Having fun at work and helping others do the same
Assist with space and capacity planning
Plan meetings and take detailed minutes
Assist in the preparation of regularly scheduled reportsUpdate and maintain office policies and procedures
Order supplies and research new suppliers
Maintain contact lists
Provide general support to visitors
Act as the point of contact for internal and external customers
Liaise with peers throughout Amazon

Basic Qualifications
Associate’s Degree
Proficiency with the Microsoft Office Suite (Excel, Word, Outlook)
2+ years administrative support experience
Team-orientated philosophy and ability to quickly learn organizational structure and the objectives of the team
Strong written and verbal communication skills
Strong problem solving skills
High levels of integrity and discretion in handling confidential information
Ability to work in an ambiguous environment
Time and self-management skills
Preferred Qualifications
A terrific work ethic accompanied by an ever-positive, get-it-done attitude
Sound judgment and flexibility in balancing competing priorities
Ability to take on increased responsibilities as the position advances
Sense of humor is highly valued
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Bachelor's degree a plus