Assistant Director Research Operations - Academic Affairs

UT Southwestern Medical Center - Dallas, TX


This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information


Salary Negotiable

Job Summary

The Assistant Director, Research Operations – Academic Affairs will report to the Director of Operations and Analytics, Academic Affairs. The AD’s role is in part to oversee critical research projects within the School of Medicine, School of Health Profession, Graduate School of Biomedical Sciences, but to also partner and assist the departmental administrators. The role is a highly analytical position that demands the ability to adapt and manage multiple projects. This position is highly visible, and requires daily communication with leadership (Administrators/Directors/COO, etc.). The AD will actively manage improvement objectives from the Academic Affairs and will support the execution of research goals by assuring the development, implementation, data and performance measurement.

Experience and Education

Required Education/Experience

A Bachelor’s degree in business, finance, or related field. Six years or more of experience, ideally with some experience in a medical school and preferably including work or close interaction with an academic health system or hospital. Equivalent related experience may be used in lieu of degree.

Preferred Education/Experience

A Master’s degree in business, finance, or related field. Ten years or more of experience, ideally with some experience in a Basic Science or Center department with a medical school and preferably including work or close interaction with an academic health system or hospital.

Job Duties

Partner with Academic Affairs leadership on research administration strategic initiatives including the clinical trials management system, research Core operations, research space support, and external and internal funding opportunities.
Provide support and oversight of research Core operational support for over 60 cores, expand the centralized Core software systems for ordering and billing, provide training, maintenance and support for the Core software system.
Provide support and guidance for when new research departments or services are created in Academic Affairs.
Partner with Basic Science and Center department Chairs, Directors, and administrative staff to streamline process and create procedures to create efficiencies in the academic departments.
Acting as a “super user” providing oversight and resolution to research related issues.
Provide a better conduit for issues between the research community and Business Affairs.
Assist with identifying enhancements/efficiencies by partnering with SPA, HR, Budget, Accounting, Supply Chain.
Assist with deploying Elevate to the research community.
Enhance the communication to the research community from Academic Affairs and Business Affairs.
Design, advance, and track projects assigned from all spectrums, including, but not limited to administrative presentations, financial analysis/reporting, technical innovation/exploration, and operational effectiveness.
Resolve operational issues raised by business managers on an as needed basis.
Participate in decision-making plans for where/what/how to improve operational performance, enhance outcomes and by cultivating personal relationships with key leaders.
Oversee and manage special projects as needed by the Director of Operations and Analytics.
Performs other duties as assigned.
Knowledge, Skills, & Abilities

Work requires good organizational skills.
Work requires excellent written communications skills.

Working Conditions

Work is performed primarily in office area.

Any qualifications to be considered as equivalents in lieu of stated minimum require prior approval of Vice President for Human Resources Administration or his/her designee.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; sex; including sexual harassment; age; disability; genetic information; citizenship status; and protected veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.