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This position is responsible for administration and oversight of all judicial and office operations for the Recorder's Court of Savannah/Chatham County. The position also serves as the Clerk of Court and performs duties ascribed to it by law.
Essential Job Functions
Provides administrative support to the Judges by supervising office operations and support staff; reviews subordinates' work for accuracy and completeness.
Ensures the functions in the courtrooms are maintained and performed at a high standard.
Coordinates department activities with other local courts, police agencies, District Attorney's Office, and other criminal justice agencies.
Communicates regularly with the Recorder's Court judges to receive information about court operations, identify resource needs, identify problems or barriers to successful court operations, and develop and implement solutions.
Manages the dockets of the court, assigning all cases to judges, scheduling hearings, assigning court resources and staff, to ensure effective and efficient administration of justice in the court.
Coordinates and consults with city and county information technology departments to ensure court information systems are maintained and operated efficiently.
Consults with all elected judges of the court in the preparation of the annual budget and submits proposed budget to the city manager and the county manager.
Develops and publishes court operating policies and procedures consistent with local and state court rules of procedure; city and county employment policies; and local and state law.
Ensures that the Recorder's Court Clerk's office operates efficiently and effectively; supervises, directs, and evaluates clerk's office staff and other assigned staff; addresses employee concerns and problems; directs work; counsels and disciplines staff; appoints and ensures proper training and development of staff; completes annual performance evaluations of assigned staff.
Ensures that court records, including traffic court, criminal court, and local ordinance filings are managed and maintained in compliance with local court standards and state law.
Provides oversight of the fiduciary operations of the court, ensuring compliance with city, county, and state policies and procedures for financial management and internal control.
Prepares monthly, quarterly, and annual reports as needed or required by the judges of the court; the city and county managers; and the state administrative office of the courts.
Develops and maintains a cooperative working relationship with other courts in the criminal justice system; the district attorney's office; police agencies; and other stakeholders to ensure that the rights and due process of defendants and crime victims is assured.
Assists customers with regular and routine matters as needed; processes payment adjustments.
Represents the court at various meetings; establishes and maintains working relationships with local organizations and individuals.
Approves major department purchases.
Performs other related duties as assigned.
Master's degree in Business or Public Administration; with five years of management or supervisory experience in a court or municipal judicial system; or any equivalent combination of education, training, and experience. A valid driver's license is desired.
Knowledge of Recorder's Court organization, policies, and procedures.
Knowledge of laws affecting court operations.
Knowledge of modern office management practices, procedures and equipment.
Knowledge of the principles and practices of budgeting and accounting.
Knowledge of computerized systems operations.
Skill in planning and organizing work.
Skill in operating such office equipment as a computer, calculator, typewriter, copier, and facsimile machine.
Skill in report preparation and records maintenance.
Skill in supervising the work of others.
Skill in public and interpersonal relations.
Skill in oral and written communication.
Job Type: Full-time
Salary: $72,937.00 /year