Project Coordinator

The Retail Performance Company, LLC - Woodcliff Lake, NJ (30+ days ago)


*** COVER LETTER REQUIRED WITH APPLICATION ***

Are you an up and comer who has experience to get the job done and are looking to be challenged to get to your next level of leadership?

Can you take direction and also take charge when necessary?

Are you willing to support high level output while still being grounded enough to order supplies, tear down an event and schedule appointments?

Do you have the forward-thinking approach and commitment to support a program, inspire your audiences and also do the legwork and coordination work to lay out programs?

Do you thrive in a fast-paced, rapidly-evolving environment, all the while remaining calm, collected, inspiring and with a sense of humor?

JOB DESCRIPTION: **

The Project Coordinator (PC) is a diverse role that supports the rpc headquarters from a project and office perspective on a daily basis. This role will never be boring nor the same; every day will be unique.

The PC actively participates in project work assigned by the Business Development Associate or one of the rpc Leaders. The PC supports the sales, creation and delivery of all programs from helping to create proposals, graphic design, inputting budget data and scheduling program meetings.** The PC is called upon to facilitate meetings, contribute to planning and decision making, coordinate project resources and liaise with project stakeholders to collect and disseminate project information.

The PC communicates effectively in both oral and written forms to a variety of stakeholders. He/she delivers engaging, informative and well-organized communications*, provides status reports and progress updates as needed* and communicate difficult or sensitive information tactfully.

The fiscal responsibilities of the PC includes the support of updating project budgets and preparing contracts**. He/she may also be called upon to manage the budget for small projects or components of large programs under the general direction of a manager.

The PC is also responsible for performing all logistic coordination and back-end details** to support all successful rpc projects. By leading programs in this way, the PC carries out responsibilities in the following functional areas: IT, Creative, Research, Event Coordination, Follow-Up and Follow-Through, Communication, Administrative, Planning and Expectation-setting. The PS must perform activities within an entrepreneurial environment and must be able to make executive-level decisions to accomplish tasks when necessary.

This position reports to the Respective rpc Program Leads.

ESSENTIAL FUNCTIONS: **

  • Reports directly to the Program Leads of rpc and when appropriate, supports other key team players.
  • Supplies graphic design support to all programs when necessary.
  • Supports and manages all critical reports and deliverables for client or internal facing programs such as RTR reports, T.E.A.M. success story compilation, training program organization, etc.
  • Takes meeting minutes and action items during meetings and performs basic follow-up.
  • Help with any content analysis/research and/or content creation.
  • Analyzes the success of programs and showcases results in the form of client-facing presentations or output.
  • Supports design with any media research when necessary.
  • Relies on experience and judgment to plan and accomplish goals.
  • Additional tasks includes data entry, filing, greeting any guests, booking conference rooms and/or meetings and special projects, as needed.
  • Serves as coordinator for all administrative functions within the larger team - handling office duties as needed such as: booking conference rooms, send out meeting invites, set up for all events, etc.
  • Plans and coordinates project scheduling, and administrative tasks. Supports the coaching, training and project staff by facilitating project logistics such as meetings, conference rooms, conference calls, travel arrangements when needed, coaching engagements, etc. If the activity is project related, the Office Administrator will support the actions.
  • Orders all office supplies as needed for office and remote employees

COMPETENCIES: **

  • Have a bachelor’s degree or equivalent.
  • Excellent PPT skills.
  • Design or graphic skills a plus.
  • Must be tech savvy. Comfortable with new software and recommending and deploying tools to help support the backend efficiency.
  • Two years of experience with planning, management and delivery of successful programs.
  • High comfort with analysis and excel to produce resulting data output.
  • Entrepreneurial and creative thinking and spirit.
  • Experience with budgeting and understanding of project management.
  • Flexible/positive attitude.
  • Willingness to learn and accept responsibilities.
  • Organized.
  • Problem Solving/Analysis skills. Strong ability to think through to see all opportunities.
  • Excellent communication skills. Strong expectation-setter and proactive communicator.
  • Ethical Conduct.
  • Uber Time Management.
  • Positive attitude with willingness to learn.
  • Go-getter, enthusiastic, ambitious
  • Proactive.
  • Forward thinking.

WORK ENVIRONMENT: **

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and email.

PHYSICAL DEMANDS: **

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

POSITION TYPE/EXPECTED HOURS OF WORK: **

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

TRAVEL: **

Little to no travel is expected for this position.

Job Type: Full-time