Position Title: CLERK OF COURT
Full-time, Excepted Service
Judicial Salary Plan (JSP), Table HI – Hawaii
JSP 16-17; Salary Range: $164,570 - 219,180*
[Starting salary dependent on individual qualifications]
*Salary noted above based on 2019 pay tables and includes a 10.64% Hawaii Cost of Living Adjustment (COLA), which is subject to change annually.
Position Location: Office of the Clerk, U.S.District Court,
300 Ala Moana Boulevard, Room C-338, Honolulu, HI 96850
Closing Date: Position open until filled. Priority consideration will be given to applications received by December 15, 2019, although interviews likely to commence prior to this date.
The Clerk’s Office of the United States District Court is a career-oriented organization focused on providing exceptional service to the court, members of the legal community and the general public. Currently, we are seeking applicants for a full-time Clerk of Court.
The Clerk of Court is appointed by the judges of the District Court for the District of Hawaii. The position is a high-level management position which functions under the direction of the Chief Judge and is responsible for managing the administrative activities of the Clerk’s Office and overseeing the performance of the statutory duties of the office. Currently, the Clerk’s Office employs 42 employees.
- Consulting with and making recommendations to the judges regarding court policies and procedures;
- Directing staff responsible for the processing of civil and criminal cases, the issuance of process and the maintenance of official records in the custody of the court;
- Managing the jury operations of the court and making recommendations as required to improve juror utilization;
- Directing through subordinate staff the court’s financial service function including purchasing, juror payments, and accounting functions;
- Working with members of the bar and the public to improve the delivery of court services;
- Hiring and assigning personnel as well as designing and managing training programs;
- Preparing and managing the annual budget;
- Conducting special studies as directed and preparing statistical narrative reports;
- Managing staff responsible for automation and information technology services, statistical analysis and reporting requirements, inventory control and human resources management.
A Bachelor’s degree from an accredited institution is required, as is a minimum of 10 years of progressively responsible administrative experience in public service or business that provided a thorough understanding of organizational, procedural and human aspects of managing an organization. At least three (3) of the 10 years of experience must have been in a position of substantial management responsibility.
Substantial management responsibility is defined as high-level administrative experience that provided a thorough understanding of the organizational, procedural and human aspects of managing an organization. Such experience typically includes financial management, space and facilities management, oversight of the information technology and human resources functions, and long and short-range planning. Possible titles indicative of the applicant having worked in a position that allowed for the acquisition of this experience within the Judiciary include any of the court unit executive or type II second-in-command positions, assistant deputy chief probation officer or assistant deputy chief pretrial services officer. Outside the Judiciary, such positions would include other executive management level positions in local, state or federal government, as well as president or vice president in charge of several departments or offices, head manager or owner-operator of a medium to large company.
The successful candidate must be able to balance the demands of varying workload responsibilities and deadlines and possess excellent oral and written communication skills. The successful candidate should be a leader, motivator, highly organized, a good steward of resources, possess good judgment, initiative and be able to maintain a professional appearance and demeanor at all times.
LAW PRACTICE EQUIVALENT:
An attorney who is in the active practice of law in either the public or private sector may substitute said active practice on a year-for-year basis for the management or administrative experience requirement.
Education in college or university of recognized standing may be substituted for a maximum of three (3) years of the required general administrative experience on the basis of one academic year of education equals 9 months of experience. A bachelor’s degree may be substituted for three (3) years of general experience. Preferably such degree should have included courses in law, government, public, business or judicial administration or related fields.
Preference will be given to applicants with a Juris Doctorate or a Master’s degree in business or judicial administration, or a related field and substantial experience in a federal court. Excellent computer skills are highly desirable including a working knowledge of networks sufficient to oversee the management of the organization’s automation needs. Excellent organizational, leadership and management skills. Experience and tenure in leading teams, managing budgets and financial plans, leading large multi-faceted projects, evaluating work processes and organizational impact, re-engineering or creating new organizational models and planning and implementing organizational change. Understanding of the Judiciary’s decentralized administrative model. Ability to effectively interact with Judges, the legal community, and other service providing agencies. Displays executive leadership skills, vision and innovation.
Substantial knowledge of and experience in the operations and management of court services. Knowledge of the processing of civil and criminal cases, and Federal Rules of Civil and Criminal Procedure. Knowledge of the Guide to Judiciary Policy and Procedures. Skill in operational leadership and strong analytical skills. Ability to learn and adapt to change while leading an organization, to get results under challenging conditions, and inspire others to perform at a high level. Exhibit a presence that builds confidence in others. Should possess the ability to analyze problems from a fresh point of view and communicate own ideas/thoughts to others.
As a condition of employment, the selected candidate must successfully complete a ten-year background investigation, and subsequent favorable suitability determination, and every five years thereafter will be subject to a re-investigation.
CONDITIONS OF EMPLOYMENT:
Applicants must be United States citizens or eligible to work in the United States. All application information is subject to verification. Employees of the United States District Court serve under “Excepted Appointments” and are considered “At-Will” employees. Court employees are required to adhere to the Code of Conduct for Federal Judicial Employees. This position is subject to mandatory electronic funds transfer for payroll direct deposit.
Although Federal Government Civil Service classifications/regulations do not apply, court employees are entitled to similar benefits as other Federal Government employees. These benefits include participation in the Federal Employees’ Retirement System (FERS), a three- tier system which includes the Social Security Retirement Program, a basic pension benefit and the Thrift Savings Plan (similar to a 401k plan with employer matching contributions), as well as Federal Employees’ Health, Dental and Vision Benefits, Federal Employees’ Group Life Insurance and Long-Term Care Programs, Flexible Benefits Program, paid holidays and annual/sick leave accrual. See the United States Courts website for an overview of Federal Judiciary benefits.
It is recommended that applications be submitted as soon as possible. To ensure consideration, promptly submit one of each of the following combined into a single pdf document:
(1) letter of interest;
(2) current resume;
(3) list of three professional references with current contact information; and
(4) completed and signed “AO 78, Application for Federal Judicial Branch Employment” (fillable form can be found under FORMS and “Miscellaneous,” at www.hid.uscourts.gov).
Application packages must be emailed to the address listed in the vacancy posted on the court's website. Include the subject line, “CLERK OF COURT #19-05, (your name)" - Packets will not be considered complete unless all items have been received by Human Resources. Incomplete application packets will disqualify an applicant from further consideration.
Due to the anticipated volume of applications, the court will only communicate with those qualified applicants who will be invited for personal interviews and only applicants who are interviewed will receive a response regarding their application status. Interview expenses are not eligible to be reimbursed, unless invited to participate in the final round of interviews. Relocation expenses for the selected candidate may be applicable and are negotiable.
The U.S. District Court for the District of Hawaii reserves the right to modify or withdraw this vacancy announcement, or to fill the position any time before the closing date, either of which may occur without prior written or other notice. If a subsequent vacancy of the same position becomes available within a reasonable time of the original announcement, the Clerk of Court may choose to select a candidate from the original qualified applicant pool.
AN EQUAL OPPORTUNITY EMPLOYER
Job Type: Full-time
Salary: $164,570.00 to $219,180.00 /year
- substantial management: 3 years (Required)
- administrative management: 10 years (Required)
Minimum Previous Legal Responsibility:
- Manager / Lead (Required)