Office Manager/Executive Assistant

Santee-Lynches Regional Council of Governments - Sumter, SC (30+ days ago)


SANTEE-LYNCHES REGIONAL COUNCIL OF GOVERNMENTS
The Santee-Lynches Regional Council of Governments (SLRCOG) is a premier organization committed to leading regional unity to create global impacts, and cultivating a highly desired region to live and age in-place. SLRCOG provides assistance to a four-county region, consisting of Clarendon, Kershaw, Lee and Sumter Counties in South Carolina and all of the associated municipalities. Based in Sumter, there is a professional staff consisting of 27 people who serve a population of approximately 223,000 people.

The SLRCOG serves the region by facilitating private-local government collaboration to steadily improve the viability of our region, breaking barriers to employment for business and citizens and ensuring our citizens can lead dignified meaningful lives.
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JOB TITLE: Administrative Department Chief (Office Manager & Executive Assistant)
LOCATION: Santee-Lynches Regional Council of Governments (Sumter, SC)
POSITION: Full-time with benefits
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SALARY RANGE: $40,000 - $55,000 (subject to qualifications/experience)
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To be considered for this position:
You must complete the entire application to include the additional information.
Resume must CLEARLY show your experience as it relates the specific job duties.
Resume must CLEARLY show you possess the required competencies.
Resume must CLEARLY show your progressive experience working in office management.
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DEADLINE TO SUBMIT RESUME: Monday, Oct. 1, 2018
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Send resume to Becky Minegar by one of the following means: email, fax 803.773.9903 or by mail to Santee-Lynches Regional Council of Governments, ATTN: Becky Minegar, 2525 Corporate Way, Suite 200, Sumter, SC 29154.
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JOB STATEMENT:
Under direct supervision of the Executive Director, this position is the focal point for a variety of executive tasks: Office Manager, Executive Assistant, liaison for the Board of Directors, and Purchasing Agent. These functions require a working knowledge and general understanding of the Agency’s policies, budget, programs, and computer systems. Serves as the immediate supervisor of the Agency’s Administrative Department employees.

JOB DUTIES:
Office Manger
The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager also supervises two (2) administrative staff and oversees all special projects.
Executive Assistant
Reporting directly to the Executive Director, the Executive Assistant provides executive, administrative, and development support to the Executive Director and Board of Directors. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Director.
Liaison to Board of Directors
Serves as a liaison to the Board of Directors, organizes and coordinates all executive outreach and all external relations efforts on behalf of the Executive Director.
MINIMUM REQUIRED EDUCATION AND EXPERIENCE:
The following standards express the minimum background of training and experience to show evidence of an applicant's ability to qualify for this position. Other training or experience, if evaluated as equivalent, may qualify the applicant for the position.
EDUCATION: Associates Degree in Office Management, Business Administration, or related/relevant field from an accredited university or college.
EXPERIENCE: A minimum of 5 years relevant PROGRESSIVE experience in operating in office related positions AND a minimum of 5 years (recent) in leadership positions (leading, supervising, managing people and resources to obtain positive results).
NOTE: The Executive Director reserves the right to select a combination of the above criteria, which in his opinion, establishes a level of competency in the individual to satisfactorily fill the position.

DESIRED EDUCATION/EXPERIENCE:
EDUCATION: Bachelor’s Degree in Office Management, Business Administration, or related/relevant field from an accredited university or college.
CERTIFICATIONS: Microsoft Office Specialist Certification.
EXPERIENCE: 8+ relevant PROGRESSIVE experience in running and office related positions AND a minimum of 10 years (recent) in leadership positions (leading, supervising, managing people and resources to obtaining positive results).
AFFILIATIONS: Active affiliation with a verifiable national Office Manager Organization.

REQUIRED COMPETENCIES:

  • Extensive knowledge of the principles and practices of office management and organization.
  • Ability to effectively work with persons from all social and economic backgrounds and educational levels.
  • Considerable training and experience with modern office machines, word processing technology and related skills.
  • A basic understanding of the Public Administration Process utilized in both local and state governments in South Carolina.
  • Must possess a strong customer-oriented attitude; excellent organizational and computer skills; self-motivated and goal oriented; ability to facilitate team effort as well as ability to work independently; excellent written/oral and interpersonal communication skills; ability to work quickly to meet deadlines; strong work ethic, and willingness to learn and improve in all aspects of the position.
  • Must have the ability to work in a fast-paced environment that requires handling multiple tasks at a given time and rapidly adapting to changing priorities, schedules and budgets.
  • Must be very proficient using Microsoft Office Software Suite.
  • Talent for creative problem solving with a positive attitude.
  • Capable of exercising sound judgment when handling confidential information

DESIRED COMPETENCIES:

  • Webpage design experience
  • Graphical design experience
  • Basic IT experience (computer/LAN setup and troubleshooting)

NOTE: This organization reserves the right to modify, interpret or apply this job description in any way the organization desires. This job description in no way implies that these are the only duties to be performed by the employee. This job description is not an employment contract, implied or otherwise. This employment relationship remains “At-Will”.

Additional Information
EMPLOYMENT HISTORY
List your employment history for your past 3 employers.
Employer: _____________________________________________________________________
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Supervisor name: _______________________________________________________________
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Your job title: ___________________________________________________________________
Overview of your duties: __________________________________________________________
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Employer: _____________________________________________________________________
Phone Number: ___________________________________
Supervisor name: _______________________________________________________________
Supervisor phone number: ________________________________________________________
Your job title: ___________________________________________________________________
Overview of your duties: __________________________________________________________
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Employer: _____________________________________________________________________
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Supervisor name: _______________________________________________________________
Supervisor phone number: ________________________________________________________
Your job title: ___________________________________________________________________
Overview of your duties: __________________________________________________________
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PROFESSIONAL REFERENCES
List 5 references from your professional experience (not relatives/friends).
Name/Phone Number: ___________________________________________________________
Name/Phone Number: ___________________________________________________________
Name/Phone Number: ___________________________________________________________
Name/Phone Number: ___________________________________________________________
Name/Phone Number: ___________________________________________________________

SUPPLEMENTAL QUESTIONS (Provide typed responses on a Word Document attached to your resume)
1. Describe your leadership philosophy.
2. What relevant strengths would you bring to our organization?
3. Describe your method of resolving conflict.
4. What are your thoughts on being a continual learner?
5. How do you feel emotional intelligence impacts leadership in the workplace?

Job Type: Full-time

Salary: $40,000.00 to $55,000.00 /year

Experience:

  • Human Resources/Business Administration: 4 years (Required)

Education:

  • Bachelor's (Required)

Work authorization:

  • United States (Required)