Practice Assistant

White & Case - Washington, DC (30+ days ago)4.5


Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.The Practice Assistant (PA) works under the supervision of attorneys and performs a wide range of legal services, including administrative and legal office procedures assigned to a particular group and as a team member. The Practice Assistant responsibilities vary depending upon the practice group to which they are assigned. The Practice Assistant works with legal assistants, other practice assistants, marketing, information services, and the knowledge department personnel to deliver legal services to clients. The Practice Assistant position requires the ability to perform duties of a responsible and confidential nature with the skill to multi-task for several individuals. The Practice Assistant works together with teammates to provide excellent quality service to all internal and external clients. The Practice Assistant will take direction from and report to the Practice Assistant Coordinator and the Office Manager.

Duties and Accountabilities1

Effectively multi-task and properly prioritize among multiple requests in a fast-paced environment, as well as interface professionally with the attorneys within the practice group and the Firm, as well as with outside constituencies.
Communicate clearly and accurately any issues with workload to the assigned attorneys on a timely basis; interpret instructions to produce quality work product and keep legal staff apprised of the status of work and any problems with systems or programs.
Use discretion when needed and keep information confidential.
Must be a self-starter who undertakes anticipated future work after given assignments are completed.
Must be a team player; ability to foster good relationships with other members of the team; and must be flexible and able to adapt quickly to changes in workflow requests.
Must possess strong interpersonal skills.

Technical Skills

Demonstrate proficiency in all Microsoft software programs: Word, Excel, PowerPoint, and Outlook.
Ability to quickly learn and master new software suites (i.e. Firm and practice-related software applications).
Significant knowledge of Superior and District courts, as well as knowledge of Appellate court systems.
Knowledge of arbitrations and arbitration filings.
Excellent understanding of discovery, motions, subpoenas, summons and complaints, and any court document that must be responded to in a timely manner.
Knowledge of Pacer, court e-filings, Legal Solutions, and court rules.
Ability to quickly locate court rules and forms on the Internet.
Ability to create shell pleadings and discovery documents.
Significant understanding of court deadlines, calendaring and Firm's docketing procedures.
Ability to quickly learn how to draft grammatically correct routing letters, memos, reports, and e-mails in Firm style and format.
Proficiency in proper business grammar usage and punctuation, and legal and business spelling.
Ability to create shell pleadings and discovery documents.
Good understanding of court deadlines, calendaring and Firm's docketing procedures.
Basic math skills.
Must type 65 wpm (minimum) accurately.

Administrative Skills

Manage bills and collections files.
Create and maintain Outlook contacts and e-mail distribution lists.
Manage attorney calendar.
Draft, proofread for accuracy, and release time sheets.
Maintain updated and accurate client and matter lists.
Complete conflict search reports.
Manage Interwoven project folders.
Assist with client development and research.
Manage and submit expense reports.
Manage activity and availability report programs.
Plan and organize workflow to comply with established time constraints in order to meet deadlines.
Carry out projects assigned effectively and on a timely basis.
Work in an organized and efficient manner.
Use good judgment at all times and asks follow up questions if instructions are unclear.
Show excellent attention to detail and be familiar with the resources available.
Have a thorough knowledge of department and Firm procedures and uphold all rules and policies.
Keep Desk Reference information up to date and keep it easily accessible for use by other Practice Assistants.
Make travel arrangements (including transportation, lodging, and meals), and prepare business itineraries.
Arrange overtime coverage with Document Production department for lawyers and legal staff.
Prepare American Express Bills for reimbursement.
Must arrive to work on time.
Must be flexible with work hours based on needs of the Firm.

Qualifications

At least three (3) years of administrative support experience, preferably in a law firm.
A high school diploma is required. A college degree is advantageous, but not required.
Exposure to a large international law firm is beneficial, but not required.
Foreign language skills are a plus. Practice Assistants possessing foreign language skills may be asked to translate documents and conversations.
Strong written and verbal communication and organization skills.
Professional telephone demeanor and etiquette.
Clear and concise verbal and written communication skills.
Strong business grammar usage, spelling and punctuation.
Ability to work under pressure and with a variety of personalities.
Excellent professional references.
Good judgment.
High ethical standards.

This position also requires the ability to perform word processing up to 85% of the time on any given day, ability to use the telephone, operation of dictation equipment on occasion, deliveries within the office, which may involve using staircases, the ability to lift files and bend or stretch to file folders in low or overhead cabinets, and lift or package boxes up to 25 lbs.

Location and Reporting

This is based in the Washington, DC office
This role reports to the Practice Assistant Coordinator

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

1The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.