PLA Board Administrator

State of Indiana - Indianapolis, IN

Commission
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

About the job
The Indiana Professional Licensing Agency is seeking an individual to help protect the health and safety of the citizens of Indiana by providing quality, efficient service to all professional licensees, applicants and the public.This position administers several policy making and regulatory Boards/Commissions within a state agency and serves as the specialist in those areas, while managing the day-to-day operations of those respective Boards/Commission as well as supervise Assistant Directors, Customer Service Representatives, Specialist, Compliance Officers and Education Consultants

Summary/Objective:
This individual is involved with a variety of executive duties within a state agency or facility involving a high degree of discretion in interpretation, application and execution of all agency or department policies and programs.

A day in the life:
Assumes ultimate responsibility for timely and appropriate execution of all functions performed by the case managers and Assistant Director including licensure, examinations, verifications, continuing education approval, litigation management, probation monitoring and other Board specific functions such as inspections and accreditation.
Oversee and direct administrative business and litigation before Boards and oversee and direct, in conjunction with Board/committee officers, all public meetings and proposed actions by assigned Boards.
Guide and assist Boards in policymaking and rule promulgation functions in cooperation with legal counsel and provide written and verbal feedback pertaining to proposed legislation and rule promulgation.
Formulate, establish, interpret, compile and disseminate to applicable agencies and organizations, all policies and procedures related to the assigned Boards.
Analyze all incoming legal, regulatory, policy or procedural information pertaining to assigned Boards/Commissions for decisions on action or distribution.
Serve as a liaison between Boards and agency and other State and Federal agencies, entities and organizations and represent Boards and Executive Director at various meetings of agencies or professional organizations.
Act as technical consultant to the entire staff, clarifying and interpreting all procedures, providing references and resolving disputed issues.

al functions of this role are as follows:
Represents agency, facility, or departments in a variety of situations with other departments, facilities, the general public and special interest groups;
Reviews total department or agency organizational structure and functions and prepares changes to promote efficiency and effectiveness;
Administers staff functions in support of program areas;
Prepares special reports on alternative methods of achieving new program responsibilities as related to the agency’s goals and missions;
Prepares administrative rules and procedures for executive administrator and/or board or commission;
Follows up on plans, programs and procedures to ensure progress and accomplishments;
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What we're looking for:
  • Doctor of Jurisprudence strongly recommended
  • At least five (5) years experience in a field that provides familiarity with a related profession including the supervision of staff.
  • Extensive knowledge of the organization of the agency and of material and references, including Federal and State laws and regulation governing Board operations
  • Ability to comprehend, analyze, interpret and correlate technical material and make recommendations on agency and Board-specific policies and procedures
  • Ability to develop and implement new policies and procedures and discern any far reaching implications including the development of training as may be required
  • Ability to maintain effective working relationships with agency staff, Board members, Federal and State officials and agencies, state and national organizations and associations.
  • Ability to assess progress towards performance goals as established by Agency policies
  • Must have strong organizational skills and the ability to prioritize work of staff and Boards
  • Ability to handle difficult situations with tact and diplomacy.
  • Must keep abreast of state and national legal, policy and practice developments pertaining to the assigned Boards' professions in particular as it may affect assigned Boards' functions and/or require action by Boards
Requirements:
Thorough knowledge of the theories, principles, practices and methodology of administrative management;
Through knowledge of department charge and programs;
Specialized knowledge of state government administrative structures;
Ability to coordinate and motivate diverse, professional and support personnel;
Ability to be creative in developing alternatives to meet department’s needs;
Effectively communicate, both orally and in writing;
Ability to maintain cooperative work relationships.

Supervisory Responsibilities/Direct Reports:
This role provides direct supervision for one or more staff members.

Benefits:
The State of Indiana offers a comprehensive benefit package which includes:
  • Choose from four medical plans (including RX coverage), vision and dental
  • Wellness program that offers eligibility into a discounted medical plan
  • Health savings account, offered for most medical plans, includes state contributions
  • Deferred compensation account (similar to a private sector’s 401 K plan) with employer match, as well as a choice between two fully funded pension plans
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • The State of Indiana offers other generous leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free downtown parking