Finance & Operations Associate

Character Lab - Philadelphia, PA

30+ days agoFull-time
Position Summary
Character Lab is looking for an Finance & Operations Associate. Reporting to the Director of Operations & Finance, the Finance & Operations Associate will support the financial and operational needs of the organization. This is an exciting opportunity for a results-oriented, innovative professional to have a tremendous impact by ensuring Character Lab develops and maintains the systems to achieve dramatic results and growth.

The Finance & Operations Associate will have strong input into many of our financial processes, including the development of financial management systems, reporting schedules, and grants management. They will analyze our financial information on a regular basis to ensure that resources are allocated efficiently and effectively. This person will also manage key external relationships, for example, with our HR/accounting vendors. In close collaboration with the Director of Operations & Finance and COO, they will be encouraged to make recommendations for process improvements as necessary.

About Character Lab
Character Lab is a nonprofit devoted to advancing the science and practice of character development. We were founded in 2012 by two educators (Dave Levin and Dominic Randolph) and one scientist (Angela Duckworth) who see character development as essential to helping all children thrive.

Our research has shown that success and well-being depend on a multitude of strengths that are organized into three dimensions: interpersonal, intrapersonal, and intellectual. Interpersonal strengths like gratitude and empathy enable caring relationships with other people; intrapersonal strengths like grit and growth mindset enable achievement; and intellectual strengths like curiosity and humor enable a fertile life of the mind.

To advance the science of character development, Character Lab connects leading psychologists with middle and high schools across the country. To advance the practice of character development, Character Lab translates research findings into Playbooks, instructional materials co-created with scientists, educators, and designers. To learn more, see our most recent Annual Letter.

Our culture is both challenging (we’re never done improving) and supportive (one of our core values is excessive generosity). We are sixteen full-time designers, educators, and scientists (and one dog) under one roof. To learn more, read our Culture Book.

Bachelor’s degree and 3+ years of professional experience in finance, operations, or nonprofit management

Detailed understanding of financial & operational systems and procedures

Ability to think strategically and identify system improvements

Excellent interpersonal and communication skills

Exceptional organizational and project management skills

Strong attention to detail

Highly proficient in Microsoft platform (Word, Excel, PowerPoint) and G Suite platform (Google Docs, Sheets, Slides)

Fierce work ethic and sense of purpose, with the ability to work well as part of a dynamic start-up

Key Responsibilities
In partnership with the Director of Operations & Finance, develop and maintain operational and financial management systems, processes, and policies

Analyze financial information to support resource allocation decisions and operational planning

Support the Director of Operations & Finance in preparing and monitoring Character Lab’s annual budget

Ensure timely payments to vendors and contractors and reimbursement requests, working with 4th Sector Solutions (outsourced support) and our bank

Support the Director of Operations & Finance and Chief Operating Officer in general financial compliance and reporting (e.g. 510(c)3 status, audit)

Monitor budgets of all grant awards, and prepare financial records for all grant-related reporting

Manage legacy researcher grantor/grantee payment contracts

Manage and support staff on traditional HR issues, in partnership with 4th Sector Solutions (e.g., payroll, employee benefits, and insurance)

Serve as liaison to University of Pennsylvania financial office

Additional responsibilities as assigned

Physical Demands/Environmental Factors

Frequent, prolonged, and irregular hours of duty

Some light physical demands (e.g., preparing mailings, moving file boxes)

Occasional travel for work-related responsibilities and needs

Competitive salary is commensurate with experience and skills. All full-time employees receive a comprehensive benefits package.