Executive Assistant 2

Wells Fargo - Charlotte, NC

Full-time
Job Description
Important Note: During the application process, ensure your contact information (email and phone number) is up to date and upload your current resume prior to submitting your application for consideration. To participate in some selection activities you will need to respond to an invitation. The invitation can be sent by both email and text message. In order to receive text message invitations, your profile must include a mobile phone number designated as “Personal Cell” or “Cellular” in the contact information of your application.

At Wells Fargo, we want to satisfy our customers’ financial needs and help them succeed financially. We’re looking for talented people who will put our customers at the center of everything we do. Join our diverse and inclusive team where you’ll feel valued and inspired to contribute your unique skills and experience.

Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.

Human Resources develops and implements our “team members, candidates, and operational” strategies to support Wells Fargo’s business objectives. This group manages compensation and benefits, human resource service centers, systems and payroll, team member relations and assistance, talent management, learning and development, and recruiting. We work together as One HR to make Wells Fargo an employer of choice. Our foundational success is based on the ability to operate efficiently, attract, retain, develop HR team members, strengthen controls, and scale technology infrastructure.

This Executive Assistant will support Wells Fargo’s Head of Diversity and Inclusion. This position includes a wide variety of administrative and staff support services in support of the broader Diversity and Inclusion team. This position will perform diverse, advanced and confidential daily executive administrative support duties. As a result, this assistant interacts on a daily basis with other senior level Wells Fargo leaders.

Required Location: Preferred 1750 H St NW Washington, DC; Uptown Charlotte 301 S Tryon Street, Charlotte NC, but may be open to other locations in the WF footprint

Key Responsibilities
This Executive Assistant will provide a high level of professional support which includes a balance of senior executive level administrative work as well as ongoing ad hoc and project/business initiatives such as planning meetings, tracking deliverables and pulling routine reports. These Assistants interact on a daily basis with other Executive and Senior level Wells Fargo leaders.

Managing all aspects of travel arrangements such as booking, preparing travel itineraries, making changes as needed and preparing expense report submissions
Navigate various internal systems
Synthesize data from multiple sources and present in appropriate formats
Managing a complex calendar
Assisting with balancing general ledger lines and/or expense accounts; researching general ledger issues
Drafting complex and/or confidential correspondence
Editing documents and presentations as needed and maintaining organization charts
Handle all personnel and confidential company materials with sensitivity and discretion
Answer inquiries on own initiative, follow up with other departments to ensure that requests are carried out and perform other routine duties as needed.
Establishes and implements office procedures and controls
Works to ensure office is in order, in addition to directing the work of other administrative staff
Coordinates facilities support, floor administration, space planning
Position may be asked to support an additional executive leader

Required Qualifications

8+ years of administrative support experience

Desired Qualifications

Experience supporting senior level leaders/executives
Strong time management skills and ability to meet deadlines
Strong analytical skills with high attention to detail and accuracy
Highly refined and professional verbal and written communications
Ability to be flexible and adjust plans quickly to meet changing business needs
Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
Experience writing and editing internal communications, including corporate and executive level communications
Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting and SharePoint) skills
Knowledge and understanding of conferencing technologies
A BS/BA degree or higher

Other Desired Qualifications
Experience with synthesizing data from multiple sources and presenting it in appropriate formats
Experience reviewing and preparation of expense reports for leaders
Ability to deal with conflict and independently resolve in a professional manner
Knowledge, background and demonstrated use of Wells Fargo systems (PeopleSoft, Staff Management, Talent Management, HRG, My Concur, GL 31, etc.)

Job Expectations

Ability to work additional hours as needed

Street Address
DC-Washington: 1750 H St Nw - Washington, DC
NC-Charlotte: 301 S College St - Charlotte, NC

Disclaimer

All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

Relevant military experience is considered for veterans and transitioning service men and women.

Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

HUMAN RESOURCES/HUMAN RESOURCES