University Registrar - 1900000061
The University Registrar provides leadership and oversight to all aspects of the Records Office including curriculum management, academic records integrity, registration, course and classroom scheduling, athletic eligibility certification, grade processing, university degree requirements, degree audits and certifications, transcript evaluation and processing, and active support of the student information systems. The position will establish and implement strategic planning for the Records Office. Responsibilities include:
Directs daily operations of the Records Office: supervises staff, establishes organizational structure, staffing, and technologies within the office to effectively accomplish goals and objectives of the University and the Records Office; establishes strategic planning for the Records Office that aligns with the University’s mission and goals.
Provides leadership and oversight in all functions of the Records Office: class scheduling, registration and enrollment verifications; graduation certification, commencement preparation, and degree verifications; student athlete certification; grade processing and academic records maintenance; student information system impacting student records; curriculum maintenance; state and federal student data reporting requirements.
Serves as ex-officio on the Faculty Curriculum Committee, the Faculty General Education Committee, and the Academic Standards Committee; collaborates with these faculty committees in the development and implementation of university policies and procedures related to student registration, student records management, course schedules, the academic calendar, graduation requirements, curriculum and general education; and provides guidance to assure compliance with existing policies and regulations.
Prepares and submits the annual Academic Program Inventory (API) to the THEC through the UT Vice President for Academic Affairs; and assures that all program changes approved by faculty committees are included.
Supervises the undergraduate, graduate and general education curriculum approval processes and maintenance of curriculum site that use forms specifically designed for UTC; troubleshoots issues with proposal submissions and approval process; and oversees annual publication of the University catalogs and updating of MyMocsDegree (DegreeWorks degree audit system) based on curriculum changes approved by faculty committees.
Provides a leadership role in assuring compliance with all policies and regulations including FERPA and other federal and state laws as well as NCAA regulations; also assures compliance with Tennessee Higher Education Commission (THEC), University of Tennessee System, and UTC policies and guidelines; interprets and implements approved academic policies, procedures and regulations related to all academics including student registration, student records management, course schedules, graduation requirements, student athlete academic certification, curriculum and general education; and reviews and makes decisions on policy exception requests and appeals, or works with the Faculty Petitions Committee, the General Education Committee or the University administration in their review of policy exceptions.
Serves as strategic leader within Enrollment Management and Student Services (EMSS) Division. This leadership position works collaboratively with other senior leaders within the Division to accomplish strategic initiatives; and provides ad hoc reports as needed by Administrative Leaders, Department Heads, and other university officials.
Master’s degree required. Minimum of five years of administrative level experience in a University Registrar's Office or other academic records office is required; 7+ years of administrative level experience in a University Registrar's Office or other academic records office preferred. Minimum of three years of experience in a supervisory role including the direct supervision and professional development of staff is required; 5+ years of experience in a supervisory role including the direct supervision and professional development of staff preferred. Must have demonstrated experience in managing student records, Student Clearing house reporting, and systems development and implementation. Must have knowledge and understanding with federal, state and accreditation agencies’ rules and regulations as they related to the Office of the Registrar. Must have knowledge and understanding of complex information and computer systems, various software applications, and data infrastructure. Advanced knowledge of Banner and DegreeWorks preferred. Must possess strong analytical, interpersonal, and oral and written communication skills; effective leadership and managerial skills. Must possess project management skills including ability to organize, prioritize, manage, and analyze large amounts of data. Experience with budget preparation and management preferred. Creative problem solving and innovative thinking including the ability to envision new structures that serve the needs of our students preferred. Evidence of engagement within national and/or regional professional communities such as AACRAO preferred. A proven record of ability to organize, multi-task, problem-solve and collaborate with diverse populations including students, faculty, and staff preferred. Occasional weekends, evenings, and overnight travel are required.
Job Other Professional
Primary Location US-Tennessee-Chattanooga
Organization Records Office
Job Posting Feb 6, 2019, 3:26:09 PM