Organizational Development Support Specialist (Administrative Specialist 1)

State of Oregon - Salem, OR3.9

Full-time
This is a Limited Duration opportunity expected to last 12 months from date of hire.

Our mission...
To protect and serve Oregon's consumers and workers while supporting a positive business climate.

The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombudsmen to help consumers, injured workers, and businesses.

This position is with the Director's Office. The Director's Office provides DCBS with overall leadership. The director and deputy director provide general supervision over DCBS programs and divisions, as well as policy direction for the department. Included in the Director's Office are: Senior Policy Advisor on Health Reform, Legislative Senior Policy Advisor/MLAC Administrator, Public Information Officer, Communications Services Section, Multicultural Communications Program, Internal Auditor, Employee Services Section, Ombudsman for Injured Workers, and Small Business Ombudsman.

This is a management service position and is not represented by a union.

Duties & Responsibilities

The successful candidate will provide confidential administrative and technical support to the Employee Services Administrator and Sr. HR Analysts, who formulate, determine and effectuate management policies in all areas of HR management and collective bargaining. This position also provides efficient administrative and technical support for the Department's organizational development and training programs, safety and risk management programs, and Employee Services, including: customer service to all department and division customers and contacts; coordination and marketing of all department-wide training courses; registration and tracking of all participant attendance at department-wide trainings; and assisting the program managers in evaluating and ensuring efficient processes and practices.

Obtain the complete listing of job duties by clicking here (Download PDF reader).

Qualifications, Required & Requested Skills

MINIMUM QUALIFICATIONS

Three years of clerical/secretarial experience which included both of the following:
Two years at a full performance level performing typing, word processing, or other generation of documents and
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the two years at the full performance level.

REQUESTED SKILLS
Highly proficient with Microsoft Word, Excel and PowerPoint, including being very accurate with keyed information.
Strong attention to detail.
Strong skills in organizing work efficiently and managing multiple tasks with interruptions as well as managing a heavy workload with competing deadlines.
Excellent communication and collaboration skills.
Preference may be give to those with experience in Adobe Captivate, Learning Management System, and survey software/reporting.
Additional Information
HOW TO APPLY

To apply for this position, click on the "Apply" link above to fill out the online application. Only complete applications received by the posted closing date and time will be considered.
Be sure to answer all supplemental questions completely. The phrases "see resume" or "see application" will not substitute for a response. Failure to respond to each question in the spaces provided may result in your application being removed from consideration.
Resumes, cover letters, and other additional documents attached to your application will not be reviewed unless they are specifically requested in the job announcement.
Qualified applicants whose backgrounds most closely match the needs of the position will be invited to interview.
CRIMINAL BACKGROUND CHECK
Employment will be contingent upon the passing of a fingerprint-based criminal background check. Conviction of a crime will not automatically disqualify an individual from being considered for employment.

VETERANS' PREFERENCE
Eligible veterans who meet the qualifications will be give veterans' preference. To receive preference you MUST attach appropriate documentation as outlined by the Department of Administrative Services at the following website: Veterans Resources. You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.

PREFERRED WORKER PROGRAM
We hire preferred workers! For more information, please visit our website at www.oregonpwp.org.

WORK AUTHORIZATION
The Department of Consumer & Business Services does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States.

HELPFUL LINKS AND CONTACT INFORMATION
Learn more about DCBS
Understanding the State Application Process
Online Employment Application Guide (Download PDF reader)
Help & Support webpage
Learn more about Oregon
For additional information you may contact us by e-mail at DCBS.Recruiting@oregon.gov or by phone at 503-378-3200.

DCBS is an Equal Opportunity, Affirmative Action Employer
Committed to Workforce Diversity
Core benefitsMedical, vision and dental insurance Comprehensive medical, dental and vision plans for the employee and qualified family members $5,000 in employee basic life insuranceRetirement benefits
Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) Employer paid defined benefit and defined contribution programs**Effective November 1, 2016, SEIU represented employees who are Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95%. Upon becoming a PERS participating member, SEIU employees pay the employee 6% contribution to PERS.
Paid leaves and other benefits
Sick leave earned at the rate of 8 hours per a month with no maximum accumulation Vacation leave earned at a minimum rate of 8 hours per month with accrual rate increases at 5-year increments 24 hours personal leave earned each fiscal year Ten paid holidays a yearThe state also provides access to an innovative Employee Assistance Program that offers work-life counseling, along with homeowner, legal and family resources.

Optional benefits
Term life (employee, spouse or domestic partner, and dependents Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Flexible spending accounts Option to enroll in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
The following information describes typical benefits available for employees. Actual benefits received may differ by position or branch of government or be prorated for other than full time work.