Investment Banking Executive Assistant - Chicago

Morgan Stanley - Chicago, IL3.9

Full-time
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The Executive Assistant will be responsible for performing an array of
administrative functions requiring confidentiality, initiative and sound
decision making for the executive and his/her team. You will provide high-level
administrative support by periodically providing research, preparing reports,
handling information requests, and performing clerical functions such as
preparing correspondence, receiving visitors, arranging conference calls, travel
arrangements, and scheduling meetings.

Additionally, the ability to interact with staff (at all levels) in a fast
paced environment, remaining flexible, proactive, resourceful and efficient,
with a high level of professionalism is crucial to this role. You should
demonstrate experience in developing relationships in a highly-matrixed
organization as well as experience in handling the administrative and executive
support related tasks with minimal supervision. You will need to adapt
procedures, processes and techniques to the completion of assignments and in
line with the department's activities and goals.

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Conducting themselves at a high level of professionalism
  • Being able to multi-task in a fast paced environment
  • Minimum of 5 years’ experience in an Executive Administrative Assistant
role
  • Experience in calendar management
  • Adaptable team player
  • Good problem-solving ability
  • Strong working experience with Microsoft Word, Excel and PowerPoint,
including table creation, mail merges and basic formatting
  • Knowledge of general office procedures (e.g., filing, correspondence,
scheduling, expenses, calendar)
  • Effective interpersonal skills
  • Excellent telephone etiquette
  • Superior oral and written communication skills
  • Tact and good judgment in confidential situations and proven experience
interacting with senior management