Bookkeeper/Administrative Assistant (Part Time)

NAMI Queens/Nassau - New Hyde Park, NY (30+ days ago)

NAMI Queens/NassauBookkeeper/Administrative Assistant (Part Time) New Hyde Park, NY.

NAMI Queens/Nassau is an affiliate of NAMI, the National Alliance on Mental Illness. We are a grassroots not-for-profit organization that is committed to building better lives and ensuring dignity and respect for those affected by mental illness through support, education and advocacy. We are seeking a Bookkeeper/Administrative Assistant who is detail oriented with strong interpersonal and communication skills and comfortable with multi-tasking. We are looking for an individual who is an experienced Bookkeeper, capable of managing our day-to-day accounting and financial responsibilities. Experience with Word, Excel and QuickBooks are required and experience with Constant Contact is a plus. Duties also include maintaining data bases, responding to Help Line calls, getting out mailings, and coordinating volunteers. At least 3 years of bookkeeping and administrative office experience is a must. We are looking for a self-starter who is comfortable working in a small team environment. The ideal candidate would have a background in mental health and be personable, empathetic, and flexible. Confidentiality, excellent organizational skills and accuracy are important qualifications for this position.

Key Responsibilities:

  • Minimum 3 years bookkeeping experience including knowledge of accounting principles.
  • Data entry (i.e. payroll, donations, etc.) into QuickBooks & preparation of analysis/reports.
  • Prepare monthly bank reconciliations, which involves investigating/resolving, reconciling items in a timely efficient manner.
  • Perform tasks relating to banking including scanning deposits ,recording deposits and other banking entries into QuickBooks.
  • Maintains financial records, ensuring that records are filed in a timely fashion.
  • Maintain databases and communicate through email or letters.
  • Provide office support for the NAMI Walk manager including maintaining a database of donors, sending out mailings and preparing materials for distribution at NAMIWalks events.
  • Answer calls to the NAMI Queens/Nassau office Help Line.
  • Coordinate and supervise volunteers for mailing projects, phone calls, data entry.
  • Prepare materials for distribution at monthly meetings.
  • Other tasks as directed.


  • At least 3 years of strong bookkeeping and administrative office experience.
  • Proficiency in QuickBooks, Access & Microsoft Office Applications is required and a working knowledge of Constant Contact is a plus.
  • Associates Degree is required; Bachelor’s degree in related field (e.g. Accounting, Finance, Business) is preferred.
  • The ideal candidate will be available for a minimum of a 1-year commitment to the position.
  • Eligible to work in the United States is required.
  • A passion for helping families and those directly impacted by mental illness.
  • Confidential, empathetic and comfortable speaking on the phone with people who may be in mental health distress.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Interviews will be conducted at our office in New Hyde Park, Long Island.

Job Type: Part-time

Salary –Commensurate with experience.

Hours –Flexible, with a total of 13 to 20 hours/week, must include either Thursday or Friday.

Resume & Cover Letter –Please send resume as a PDF and include a brief cover letter including experience, availability, salary requirements, and why you would be a good fit for our organization. Respond via email.

Job Type: Part-time