Administrative Coordinator/Marketing Assistant

Sheboygan County Chamber of Commerce - Sheboygan, WI (30+ days ago)


Looking for a dynamic individual to represent the organization on a daily basis. This individual will be the Director of First Impressions, organized, good attention to detail and creative. Significant amount of interaction with other staff members as well as public. If you have great communication skills, love working with people and serving in your community, you may be who we're looking for...

Full time employment, includes a variety of benefits.

Daily:

  • Open office each day, turning on lights, etc. ensuring front office space is tidy and pleasing for our customers
  • Answer Phones
  • Assist members with questions regarding their account: logins, website, sending invoices upon request, paying invoices, registering for events, etc.
  • Process and distribute mail; enter all checks received
  • Approve Job Postings, Events, Hot Deals and News Releases in Chamber Master
  • Prepare Chamber Cash orders
  • Stamp Certificates of Origin for members
  • Help enter any new member applications, process payment, add to email groups, send logins, etc.
  • Record visitor guide requests as they come in (Most of this leaves with VS)
  • Assist callers/visitors with information requests: relocation info, tourism info, looking up phone numbers, giving referrals, etc (Most of this leaves with VS, unless it’s passing along Member information)
  • Record door count every morning (Leaves with VS)
  • Closing office and making sure doors are locked and lights are off

Weekly:

  • Print new Membership Certificates to give to Shawn for distribution
  • Print name tags for events (BAH, FP, FFF, Coastal) (This will end before end of April)
  • Set up/schedule Xibo TV slides/programming
  • Check and stock literature in lobby and front hall; order more when necessary
  • Pull out literature/business cards for members when they drop
  • Stock soda in conference room
  • Water outdoor plants (seasonal)
  • Reconcile petty cash
  • Check/change info on front door sign
  • Make sure restrooms are fully stocked with paper products, etc.

Monthly:

  • Order soda and water from Pepsi (Jim), usually the week before Leadership
  • Prepare and send out pre-invoice letters for members due for renewal in 3 months (prewritten letter)
  • Run reports and run renewal membership certificates and put them in the mail

As Needed:

  • Print more Chamber Cash (back page) when running low
  • Update Chamber Cash list as members join and drop
  • Print table tent cards and name tags for Deep Dive, Board, and BEP groups as needed
  • Set up BAH’s and work with host to ensure they understand their expectations, etc. Schedule in ChamberMaster
  • Order new member certificate stock for the upcoming year
  • Forward Deep Dive applications to Shawn if they come to you
  • Maintain Deep Dive Master Roster
  • Order new Ambassador and new employee name tags
  • Maintain and track conference room rentals
  • Compile, redact, and distribute Ambassador scholarship applications to the Scholarship committee for scholarship selection
  • Tidy conference room as needed
  • Send out info sheet/packet for 4th grade project requests
  • Make phone calls for Signature Events (getting payments & names for Gala, questionnaires and registrations for Next Wave Nominees, payments for Golf Outing, calling vendors for OktoberFeast, etc)
  • Ordering food for programs or events as needed
  • Additional responsibilities based on the needs of the business.

Assist with Marketing Efforts

  • Social Media regular postings as per Media calendar developed by Director of Marketing (responsible for all Social Media postings)
  • Write Press Release about Ribbon Cuttings with information provided by Membership Development and send to the appropriate media outlets
  • Chamber Briefcase monthly
  • Monday Monitor (weekly newsletter) in conjunction with Director of Marketing
  • Creating and sending of e-blasts for Chamber events based on calendar provided by Director of Marketing
  • Proofing as needed
  • Additional support of staff as needed, when appropriate
  • Sending articles to Business News monthly

Job Type: Full-time

Salary: $14.00 to $16.50 /hour

Education:

  • Associate (Preferred)

Job Location:

  • Sheboygan, WI 53081 (Required)