Full Job Description
The Data Assistant works in collaboration with both project and data staff to provide data support on several sponsored research projects for the Illinois Department of Children and Family Services (IDCFS). This position assists in collating data from Child and Adolescent Needs and Strengths (CANS) assessments to produce descriptive and trend reports. This position also supports the production and packaging of performance-based contracting metrics for residential agencies.
Assists in the preparation, review, and distribution of reports. Ensures submission and maintenance of accurate, timely, complete and reliable data and reports by implementing data management and quality assurance procedures. Provides feedback to customers and clients regarding systematic data errors or problems. Documents revisions in codebooks and manuals.
Participates in team and other departmental meetings to share experiences, learn about what other teams are doing and help solve problems.
Manages data receipt, tracking and follows up on assigned project(s).
Detects trends and reports on patterns of errors.
Contacts customers to obtain missing data.
Compiles and maintains codebooks, data files and memos needed for subsequent analysis of data.
Learns and complies with appropriate compliance and regulation requirements regarding protected data.
Provides administrative support to organizational area.
Edits, codes and enters data per protocol.
Runs reports and completes basic analysis.
Reviews data input for accuracy, addressing on skip patterns, coding, and other information.
Performs cleaning/formatting tasks of datasets.
Performs other duties as assigned
A high school diploma or equivalent is required.
2 years' data entry or similar experience is required.
Microsoft Office (Word, Excel, Powerpoint, Access, Outlook)
Collaboration and teamwork
Minimum Competencies: (Skills, knowledge, and abilities.)
Ability and desire to work with structured data using common software applications such as Excel.
Preferred Qualifications: (Education and experience)
A Bachelor’s degree from an accredited institution of higher learning.
Knowledge of or experience working with social services, mental health services or child welfare system data.
Preferred Competencies: (Skills, knowledge, and abilities)
Familiarity with a general programming (e.g., R, Python) or statistical programming language (e.g., Stata, SPSS)
Familiarity with a database management application (e.g., SQL).
Exposure to producing data visualizations using analytic software (e.g., PowerBI, Tableau).