Full Job Description
Position Overview, Position Duties and Responsibilities
The United States District Court, Northern District of Illinois, is now accepting applications for an Assistant to a Visually Impaired Law Clerk. Consideration will only be given to those who apply through the court’s online applicant tracking system and submit a cover letter and resume. To apply, please see “Notice to Applicants” listed below.
This full-time position is located at the U.S. District Court, Northern District of Illinois, and works directly with a visually impaired law clerk. The incumbent must be able to read paper-format legal material and case-related items to a visually impaired law clerk and assist in the preparation of a variety of written materials.
POSITION DUTIES AND RESPONSIBILITIES
Summarizes or reads aloud to the law clerk written material, from memoranda and general correspondence to briefs and other legal materials, in connection with the law clerk’s preparation for hearings, and for drafting memoranda and other work product.
Assists with visually necessary aspects of use of computer software including judicial calendaring system, docket management software, email, real-time transcription software and optical character recognition software to convert documents.
Assists as needed with electronic legal research, including performing requested searches on Westlaw and, if necessary, reading results aloud.
Saves requested material from Westlaw onto computer drive.
Visually proofreads layout of written work product, including citations to the record, grammar, spelling, formatting, and formatting of citations in compliance with the Bluebook.
Makes judge’s revisions on orders.
Assists with any handwritten proofreading marks written on hard copy by others. This may include entering the changes or verbalizing them.
Runs "Daily Activity Report" from CM/ECF and reviews it with visually impaired law clerk.
Retrieves and reads pending motion reports from CM/ECF.
Locates and reads aloud information from the internet, office memos, reference books, and legal books.
Writes notes to other court employees or judges as requested on memos, correspondence, or judge’s drafts.
Assists visually impaired law clerk during trial. This may include providing visual information on activities and individuals within the courtroom. This may require the use of instant messaging software as well as interaction with the real-time trial transcription software.
Provides descriptions of visually needed aspects of evidence submitted to the court such as photographs, tangible objects, and maps.
Organize and maintain electronic case files for all pending motions.
Assists visually impaired law clerk with other duties, such as sending faxes or making copies.
Assists with forms that must be handwritten.
Operates printer, locates supplies, and maintains organized office files.
Performs other duties as assigned.
Job Requirements and Qualifications
The incumbent must be able to comprehend a wide range of legal concepts, principles and practices and must have excellent reading, writing and organizational skills. Must have the ability to maintain confidentiality and to interact with a wide variety of people. To qualify for the position, a person must be a high school graduate or the equivalent. To qualify for the JSP 8 grade, a person must have 2 years of general experience and 3 years of specialized experience.
Progressively responsible clerical or administrative experience whereby employee provided a good knowledge of office clerical practices such as typing, organization of filings, and computer and telephone usage.
Progressively responsible experience that involved duties as the principal office assistant to a supervisor who was dealing with law-related matters (such as in a law, insurance or real estate office).
Education in a college, university or secretarial school of recognized standing may be substituted for a maximum of one year of the general experience on the basis of 30 semester (45 quarter) hours equals nine months of experience.
A bachelor's degree from a college or university of recognized standing may be substituted for two years of general experience. Preferably, such degree should have included courses in law, government, public or business administration or related fields.
Education in a legal or paralegal curriculum may be substituted for a maximum of two years of specialized experience on the basis of one full academic year (30 semester or 45 quarter hours) equals one year of experience. Less than one full year of study will be credited on a pro-rata basis.
Notice to Applicants
Consideration will only be given to those who apply through the court’s online applicant tracking system and provide a cover letter and resume by November 4, 2020. To view openings and to apply, visit our applicant tracking system at: ILND Jobs
Due to the volume of applications received, the Court will only communicate with those applicants who will be interviewed. Applicants selected for interviews will be communicated to only through email and must travel at their own expense and relocation expenses will not be reimbursed. Applicants will be screened to determine their experience and qualifications.
Prior to appointment, the finalist candidate will be required to satisfactorily complete a criminal background investigation. The Court requires employees to adhere to a Code of Conduct which is available upon request. Direct deposit is required for payment of compensation for employees. Employees of the District Court, Northern District of Illinois are excepted service appointments. Employees are considered at-will and are not covered by federal civil service classifications or regulations.
In order to be eligible for employment, applicants must meet one of the following requirements:
Person who owes allegiance to the U.S. (i.e., nationals of American Samoa, Swains Island, and the Northern Mariana Islands);
Person admitted as a refugee or granted asylum who has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
Lawful permanent resident (i.e., green card holder) who is seeking citizenship. A lawful permanent resident "seeking citizenship":
May not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen);
Must apply for citizenship within six months of becoming eligible; and
Must complete the process within two years of applying (unless there is a delay caused by the processors of the application).
The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice.
INFORMATION ABOUT THE NORTHERN DISTRICT OF ILLINOIS
The Northern District of Illinois is home to the five largest cities in Illinois: Chicago, Aurora, Rockford, Joliet, and Naperville. Also known as “The Windy City,” Chicago is the third most populous city in the U.S. with over 2.7 million inhabitants and nearly 10 million people living in the Chicago metropolitan area. With Lake Michigan as its eastern border, Chicago covers more than 237 square miles.
Chicago is home to numerous museums and cultural institutions including Art Institute of Chicago, Field Museum, Museum of Science and Industry, Shedd Aquarium, and Adler Planetarium. A center of art and culture, Chicago has over 200 theaters, nearly 200 art galleries, and more than 7,300 restaurants.
Known for its magnificent skyline, Chicago is home to buildings designed by some of the world’s most renowned architects including Daniel Burnham, Louis Sullivan, Frank Lloyd Wright, and Mies van der Rohe, who designed the Dirksen Courthouse.
Major Chicago universities include University of Chicago, Northwestern University, Loyola University, University of Illinois Chicago, DePaul University and Illinois Institute of Technology. Professional Chicago sports teams include the Bulls (NBA), Sky (WNBA), Bears (NFL), Cubs (MLB), White Sox (MLB), Fire (MLS), Chicago Blackhawks (NHL), and Red Stars (NWSL). Chicago is a major world finance center. The Federal Reserve Bank of Chicago, the Chicago Stock Exchange, the Chicago Board Options Exchange, and the Chicago Mercantile Exchange are within blocks of the Courthouse. The Northern District of Illinois is home to three international airports including O’Hare International Airport, among the busiest airports in the world.