Admissions and Events Coordinator

Claremont Graduate University - Claremont, CA (30+ days ago)4.1


Events Coordination

Design and execute both small and large-scale admissions related events for prospective and admitted students. Provide creative and cost-effective ideas for events organization and programming.
Coordinate the campus visit program and assist in the management of the prospective student visitor center.
Maintain and analyze admissions events data relating to new student recruitment that can be used to capture ROI to make data driven decisions as it relates to future event planning. Develop comprehensive post-event summary reports for historical record keeping and annual comparisons. Develop and share snapshot summary reports for executive team members.
Manage the development, updating, and distribution of all event surveys. Monitor responses and provide assessments to enrollment management leadership.
Work with the director of admissions in the development of a student ambassador program. Actively recruit current student leaders throughout various programs at CGU.
Chair the admissions events committee and delegate responsibilities leading up to each event.
Coordinate with CGU employees in the areas of advancement, events management, marketing, alumni relations and other applicable offices to execute successful and collaborative events.
Admissions and Recruitment

Provides operational support to the Office of Admissions, including application processing support through the use of CGU’s Application and CRM (Slate) and SIS (PeopleSoft) systems to maintain and update application files through the admissions funnel.
Assists in the deployment of communications from Slate, including email and text campaigns to prospective and admitted students.
Manages application files through the review process to completion by contacting applicants who are missing documents, communicating with new applicants, congratulating admitted students, and engaging with deposited students. Communicate with newly admitted students through the summer to prevent ‘melt’ by assisting in the assignment of faculty advisors, and enrollment.
Assists in the recruitment efforts for all CGU programs while maintaining a special focus in assigned programs; coordinates and participates in campus recruiting activities such as presentations, career fairs, office and campus interviews, Grad Fairs, conferences and other platforms as needed; works to enhance school brand and reputation.
Assists in implementing marketing strategies for recruitment activities.
Completes special administrative, research and contact campaign projects as needed.
Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation, using some other combination of skills and abilities.

Excellent project management skills; demonstrated ability to prioritize and multitask in a fast–paced environment.
Demonstrated events planning experience.
Strong communication, interpersonal, and presentation skills (verbal and written).
Ability to work independently and as an integral part of a team.
Proficient in MS Office/systems (MS Word, Excel, PowerPoint).
SIS (PeopleSoft) and CRM (Slate) proficiency preferred.
High energy and passion for admissions and new student recruitment.
Creativity, self–confidence, and flexibility.
Ability to understand, adapt, and articulate CGU’s culture to an external audience.
Must have a willingness to travel as needed during peak recruiting seasons.

QUALIFICATIONS:
A bachelor’s degree or any combination of education and experience that provides the required knowledge, skills, and abilities. Two years of related experience required within a college or university setting or any combination of experience in similar settings. Demonstrated events planning experience is required for this position. Must possess a valid California driver’s license and meet CGU’s authorized driver’s requirements. Successful completion of criminal background and DMV checks required for final candidate. Hours may vary due to needs of the university, School, or department(s). Must be available to work occasional weekends and evenings.

OTHER: May be expected to do some lifting and extensive walking for events (e.g., set-up/break-down of events; campus tours). Some tasks may be performed off-campus.