Legal Secretary/Receptionist

Shuman, McCuskey & Slicer, PLLC - Winchester, VA (30+ days ago)


Defense litigation law firm in Winchester, Virginia seeking a legal secretary/receptionist with experience assisting litigation lawyers with clerical and administrative support, answering phone calls and emails, typing, filing and electronic filing, maintaining inventory of office supplies, scheduling meetings and appointments, editing and proofreading documents, making travel arrangements, keeping files and contact information up to date, managing deadlines, and processing incoming and outgoing mail. Candidates should have experience working with pleadings, discovery, motions, briefs, and appeals, should have at least two years’ experience working in a law firm, and possess a thorough understanding of legal terminology. Additional skills, knowledge and abilities include, but are not limited to these general areas:

Interaction with Clients, Guests and Others

Welcoming guests and clients by greeting them in person or on the telephone

Accurately taking notes/messages, and answering or redirecting inquiries when appropriate

Providing information with diplomacy and discretion to callers and visitors

Effectively communicating with witnesses, representatives, and visitors

File Upkeep and Maintenance

Establishing and maintaining case files, logs, indices, and other information

Preserving up-to-date record systems incorporating incoming and outgoing documents

Producing, scanning, copying, faxing, and the organizing of documents

Document Preparation

Possessing a typing speed of 50 wpm or more

Ability to transcribe documents from written, oral, or computer-generated formats

Coordinating the preparation of charts, graphs, and other courtroom visual aids

Preparing and processing expense vouchers, third-party invoices, account statements, etc.

Conducting research, reading legal articles, and locating case law citations upon request

Teamwork and Workflows

Outstanding time-management skills, and the ability to multitask and meet deadlines

Reading, researching, reviewing, verifying, and routing correspondence and legal documents

Creatively conserving attorneys’ time, and coordinating activities and arrangements

Maintaining composure during stressful situations as a result of workloads and/or deadlines

Respect and courtesy to all other employees, and a team player with both staff and attorneys

Calendaring and Scheduling

Scheduling, arranging, setting up and straightening up for conferences, mediation, hearings, depositions, and trials

Arranging for couriers, court reporters, witnesses, representatives, and third parties

Recording and monitoring court dates, filing requirements, and case-specific deadlines

Communication Skills

Excellent written and oral communication skills

Courteous and professional demeanor

Comfortable, professional phone manner

Positive attitude and a willingness to learn

Software and Equipment

Operating a variety of office equipment to process information and generate documents

Possessing a familiarity and working knowledge of Microsoft Windows and Office 2016

Office Environment

Ability to independently assess and determine work priorities

Interpreting complex instructions, rules and regulations, policies and procedures

Maintaining attorney-client privilege and the confidentiality of protected health information

Awareness of Firm policies and procedures

We offer a competitive salary and excellent benefits.

Job Type: Temporary

Experience:

  • Legal Secretary: 2 years