Director of Accounting-Immediate Opening

Voices College-Bound Language Academies - San Jose, CA


Though 9 in 10 Latino young adults say a college degree is important for success in life, fewer than 15% age 25 or older hold a bachelor’s degree. Voices College-Bound Language Academies exist to change that.

Founded in 2006 by East San Jose native and National Board Certified Teacher Frances Teso, Voices is a public charter school network with a mission to prepare all students for the challenges of higher education through the context of an academically rigorous dual-language program. With the Voices dual-immersion model, students receive 80% of instruction in Spanish and 20% in English starting in kindergarten. The percentages shift by 10% per year until reaching 50:50 in third grade. As a result, every student, regardless of home language, graduates bilingual and biliterate in English and Spanish.

In 2018-19, Voices will operate four public charter schools: Voices-Franklin McKinley (K-8), Voices-Morgan Hill and Voices-Mt. Pleasant (both Transitional Kindergarten - 4th, growing to Transitional Kindergarten - 8th) and Voices West Contra Costa (Transitional Kindergarten- 2nd). As we expand to serve more traditionally underserved students in Santa Clara County and surrounding counties, Voices seeks additional team members who share a commitment to its mission and believe joyful learning and world-class academic preparation are not mutually exclusive.

Voices Academies’ Vision

All students graduating from Voices College-Bound Language Academies will possess the knowledge, skills and confidence to succeed in any career path they choose to pursue in life by mastering academic standards and subject matter. Students will be aware of the many positive possibilities for their future, and enjoy learning throughout their lives. They will be able to think critically by asking questions, especially when confronted with the status quo. Our students will have a sense of social responsibility to make their communities better.

Role Summary

Voices Academies’ Director of Accounting will be an inspiring leader with an entrepreneurial spirit. Reporting to the Chief Financial Officer (CFO), the Director of Accounting will manage day-to-day financial operations for the Charter Management Organization (CMO) and the schools with responsibility in the areas of accounting, banking, budgeting, procurement, and financial planning. The ideal candidate will be have the knowledge and experience to manage the Voices Network accounting, finance, and organization-wide budgets in accordance with generally accepted accounting principles (GAAP). Together with the CFO, the Director of Accounting will oversee all organizational-wide contracts, review and update financial policies and procedures and internal controls, ensuring the protection of the organization’s assets.

The role is hands-on and requires the ability to handle day-to-day staff management and administrative duties as well as the long-range planning and leadership activities of the position. The ideal candidate will not only be innovative, but also have an unwavering commitment to improve and ensure the Network’s financials. This role will oversee the Senior Bookkeeper and the General Accountant.

Key Responsibilities

Financial Operations:
Formulate budgets and forecasts for the CMO and schools.
Update the accounting records for the CMO with timely month and end of year closes.
Overseef the schools’ accounting, ensuring completeness and accuracy
Oversee banking and investments, including cash management
Manage the cash flow position of the networks’ accounts
Manage the network-wide financial statement audit, 990 submissions and work with the schools’ Business Managers to prepare them for the schools’ audits
Resolve issues resulting from financial audits
Ensure an effective and efficient system of internal control
Maintain compliance with governmental regulations and GAAP
Review payroll and works with outside payroll providers to oversee the preparation of the quarterly tax reports and W-2’s
Generate internal and compliance reports including federal, state, grant and authorizer reports
Work with each schools’ Business Manager ensuring the completeness and accuracy of the filing of 1099s and all fiscal compliance reports

Process Improvement And Development:
Perform on-going financial analysis and develop financial processes
Manage relationships and negotiate with vendors, auditors and government agencies
Develop streamlined purchasing, payroll systems and on-going expense tracking
Prepare reports for the Board of Directors that analyze budget performance, variance and trends to ensure continuous flow of information for financial transparency.
Develop a financial dashboard to track key financial metrics and report results regularly.
Support and monitor grant budgets and assist with other fundraising activities as necessary.

Accounting And Planning:
Support board and community regarding all fiscal matters as follows:
Develop recommendations to the CFO, the Board and related Committees in all matters pertaining to the overall financial objectives
Develop and implement a strategic plan for financial planning and budgeting.
Develop, prepare and monitor the annual budget. Analyze and review budgetary and financial data;
Oversee all accounting operations while managing a team of two professionals including a Senior Bookkeeper and General Accountant in processing day-to-day transactions
Ensure that all month-end accrual and close entries are made as needed
Prepare of network-wide financial statements on a monthly basis, including statement of activities, the statement of financial position, budget versus actual variance reports and accompanying narratives for the board and as required.
Provide financial data, cost analysis, and recommendations for all new and current programs.
Provide mid-year review and recommendations re: operating budget, revenue and expense.

General Financial Compliance:
Responsible for risk management and crisis planning
Act as the liaison with school insurance providers
Keep the CFO and Board apprised of risk management issues, liability, rates, coverage and claims.
Support legal / legislative issues impacting the school and may act as liaison with professional community (attorneys, accountants, etc.).
Seek and explore opportunities to gain efficiencies in his/her role in the organization

Required Qualifications:
Bachelor’s degree
Minimum 3 years of experience in Accounting, and/or Finance preferred
Deep experience with robust accounting software
Strong accounting, analytical and reporting skills
Experience mentoring and leading others
Proficiency in net asset accounting
Detail and results-oriented team player who is dedicated to getting the job done
High proficiency in Microsoft Excel, PowerPoint, Word, and Google Apps
Outstanding written, speaking, and organizational skills with experience interacting with a broad range of stakeholders.

Preferred Qualifications:
Graduate degree, CPA or equivalent preferred
Experience with Sage Intacct preferred
Comfort with working in a fast-paced environment and for a non-profit
Proven track record of success managing employees to achieve ambitious goals.
Entrepreneurial spirit, flexibility, and demonstrated success in
Understanding of dual language instructional practices and school design and the unique characteristics of public charter schools is a plus.
Ability to work well independently and within a team environment; working efficiently, and exercising excellent judgment in making decisions.
Tolerate high levels of stress
Personal and Professional – Finally, the ideal candidate will hold the following personal and professional competencies:

Entrepreneurial Spirit – Commit deep passion and thought to the work of building an innovative, mission-driven school
Leadership – Couple strong management with excellent interpersonal skills in leading an organization in one’s functional domain
Relationship – Develop relational trust across constituencies, by maintaining a positive attitude with students, parents and staff, while also maintaining confidentiality
Organization – Be intensely execution-oriented and frighteningly organized, allowing one to work in a fast paced, but sometimes unpredictable, environment
Perspective – Combine maturity, humility, a strong work ethic, a sense of humor, and a roll-up-my sleeves attitude to celebrate successes as well as navigate times of ambiguity and high levels of stress
Professionalism – See oneself as an ambassador of the school, presenting oneself both positively and professionally at all times and with all constituents

Working Conditions:
Regular requirement to stand, sit, walk, talk, hear, see, read, speak, reach, stretch with hands and arms, stoop, kneel and crouch
Lift and carry objects weighing up to 50 lbs.
Occasional evening and or weekend work
Occasional travel
Willingness to be trained as needed
Prior to Employment: Once an offer has been extended, a candidate must meet the following criteria to receive a final contract:

First Aid/CPR Certification
Clear Criminal Background Check
Valid TB Clearance

Key Compensation:
Annual Salary Range $85,000 to $100,000
Exceptional growth opportunities
Retirement plan

Reports directly to Chief Financial Officer (CFO)
Permanent Salaried, Exempt Position
At-Will Contract
If you have any questions about this position, please contact our hiring team by email at Thank you.

Voices College-Bound Language Academies is an equal opportunity employer. It is the policy of Voices to afford equal employment and advancement opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, ethnicity, ancestry, sex, sexual orientation, age, physical or mental disability, marital status, citizenship status, medical condition, or any other legally protected status.