PROGRAM ASSISTANT

University of Washington - Seattle, WA4.2

Full-time
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.

The Department of Psychiatry and Behavioral Sciences currently has an outstanding opportunity for a PROGRAM ASSISTANT.

Responsibilities:
This position involves coordinating a variety of activities designed to promote and support the Integrated Care Training Program (ICTP) in the Department of Psychiatry & Behavioral Sciences. This program focuses on increasing access to mental health care in Washington State through a variety of programs that train and support behavioral health specialists (e.g. psychiatrists and psychiatric nurse practitioners) as well as community-based providers (e.g. primary care providers, clinical social workers, counselors) to deliver effective behavioral health services in primary care and other non-specialty settings throughout Washington.

Program Administration: 80%
  • Serve as a member of the AIMS Center and ICTP teams; coordinate training and educational activities that span both programs
  • Support communications, including website maintenance and development of communications and marketing materials to recruit participation
  • Support activities in the Canvas learning management system used by program participants, including content upload, activity monitoring, and Continuing Education certificate distribution
  • Coordinate collection of activity reports, evaluations, surveys, and other program data from trainees, faculty, and alumni needed for monitoring program outcomes and accreditation
  • Coordinate program event arrangements, including arranging venue, catering, materials, speakers, honoraria, travel, and Continuing Education certificates for in-person ne training activities
  • Assist with modification and maintenance of REDCap and Excel databases; assist with creation and dissemination of program data reports
  • Provide administrative support for AIMS Center and/or ICTP activities; including scheduling meetings, taking notes, following up with meeting participants re: action items
  • Gather data for grant reporting and impact evaluation
  • Other relevant duties as assigned
Financial Responsibilities: 10%
  • Process general and travel reimbursements for faculty, staff and trainees participating in AIMS or ICTP activities
  • Purchase supplies and materials as needed for program activities
Trainee Recruitment/Orientation: 10%
  • Provide application information to prospective trainees
  • Coordinate application review process
  • Send out welcome letters and information packets to trainees
  • Coordinate and track trainee activity and event schedules
  • Provide onboarding information
Minimum Requirements:
  • High school graduation or equivalent and two years of full-time clerical experience or equivalent education/experience.
  • Demonstrated attention to detail, creative problem-solving skills and strong attention to detail.
  • Excellent interpersonal skills.
  • Ability to communicate effectively, orally and in writing, and to interact positively with a wide variety of people.
  • Ability to prioritize work appropriately and to work effectively both as a team member and independently with minimal supervision.
  • Ability to work on several different projects and with several different staff members.
  • Proficiency in the use of the following software applications: MS Word, MS Excel, PowerPoint, MS Outlook.
  • Experience creating and maintaining web pages.
  • Experience collecting data from human subjects.
Desired:
  • Bachelor’s degree in Education, Psychology, Social Work, Public Health or similar field AND one year of relevant experience.
  • Experience working with public or representing an organization to other organizations.
  • Experience writing web copy, knowledge of Joomla, Drupal, SEO, Google analytics, Endnote, Photoshop, Adobe Suite, audio editing, and/or HTML.
  • Experience with design and layout of written materials and web pages.