MBS Family Farms is a multi-generation farming operation based in north central Iowa. We are seeking a highly organized, confidential, and professional Executive Project Assistant to join our team, reporting to the General Manager/Owner of the operation.
This dynamic administrative position spends 60% of time assisting the General Manager Owner and will work with HR (25%) and Insurance and Compliance (15%).
This position is Full-Time, Monday-Friday 8am-5pm on-site, in our office located in Plainfield, IA.
The Executive Project Assistant will work in a multifunctional role with tasks such as: scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; completing expense reporting; taking notes at meetings and any other administrative tasks to assist the GM/Owner in performing their duties.
This role requires the ability to anticipate needs, think critically and offer solutions to problems with a high level of professionalism and confidentiality.
MBS Family Farms offers industry leading benefits including paid time off, paid holidays, health, dental and vision insurance with HSA and flexible spending accounts, life insurance, 401(k) with company match and MORE!
Responsibilities Include:
· Managing and maintaining the executive’s schedule.
· Prepare reports, memos, financial statements, letters, presentations, and other documents, using Google and Microsoft Office products (specifically Word, Excel, and PowerPoint).
· Read and direct incoming correspondence, emails, posts, and reports to determine their significance and plan their distribution.
· Perform general office duties such as ordering supplies and maintaining records.
· Prepares agendas, plans/organizes, and implements events such as meetings, business retreats, political events, and landowner dinners.
· Conduct research, compile data, and prepare materials for consideration and presentation by executive(s.)
· Handles confidential information; assisting HR with new hire recruitment, onboarding, and organizes and maintains files in conjunction with HR and Payroll.
· Assist with all compliance and certification paperwork and filings, such as Insurance and Government Programs.
Requirements:
· Associate or bachelor’s degree in business administration or related field, preferred.
· 3+ years’ experience in mid/senior level administration, business, management, or related field.
· Knowledge of agriculture/farming is strongly desired, but not required.
· General office technology aptitude is preferred.
· Proficiency in managing outbound communication via a CRM is favored.
· Proficient computer skills/usage, including Google Workspace, Microsoft Office Suite (Word, PowerPoint, and Excel), and social media communications.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Microsoft Excel: 1 year (Required)
- Microsoft Powerpoint: 1 year (Required)
Ability to Commute:
- Plainfield, IA (Required)
Ability to Relocate:
- Plainfield, IA: Relocate before starting work (Required)
Work Location: In person
