PT Administrative Assistant - Zoning

Scott County, MN - Shakopee, MN

30+ days agoPart-time
The eligible register developed from this posting may be used to fill future FT and PT vacancies within this classification.

This is a part-time benefit-eligible position that works 24 hours per week.

Performs professional and technical level of support in a variety of responsible administrative, accounting, and customer service duties requiring the exercise of independent judgment in assisting department managers and supervisors. Schedules appointments, arranges meetings and workshops; compiles the appropriate agenda, records, reports or visual aids; and maintains basic bookkeeping records. Maintains departmental files requiring considerable knowledge of program policies and functions. Work is primarily performed in an office setting, with monthly night meetings required.
Essential Duties
Provides administrative and technical support to the Division, including assisting supervisor and other staff with requests, provides information related to Planning & Zoning programs, receives applications and screens for completeness, collects money, issues receipts, receives mail, schedules appointments and inspections, assists people in searching files for information, and other related tasks.

Responds to diverse and complex telephone, written, and oral inquiries from the general public and county employees related to department programs and services and answers technical questions from citizens about planning and zoning.

Prepares information packets for the various Scott County Boards and Commissions in a time-sensitive, deadline-driven environment, including Request for Board Actions (RBAs) and resolutions.

Attends various meetings as needed, requested, or required and may record notes, minutes, agendas, notices, etc. (i.e., Development Review Team (DRT).

Maintains multiple databases, keying relevant data and information into various systems (permits, variances, rezoning, etc.).

Acts as the "webmaster," adding, editing, maintaining and updating information on the Scott County website.

Assists with accounting and financial matters of the departments. Works collaboratively with others to create and enhance financial systems to meet service needs.

Codes invoices, procurement card statements, and cash receipts in a multi-accounting unit, activity based financial environment; finds and corrects any coding errors.

Collects data and compiles information for required reports; explains reported data and distributes reports as needed.

Distributes legal documents to attorneys, property owners, public officials, and developers.

Researches, composes, and prepares various documents (e.g., letters, reports, forms, legal documents, public hearing notices, etc.) as required.

Records and maintains complex records and statistics and prepares reports from such information; exercises independent judgment to analyze, rearrange, expand, segregate, tabulate, and perform spreadsheet or database operations on computers.

Processes per diem and mileage reimbursement requests for Board of Adjustment/Planning Commission members.

Receives and reviews deeds from the Land Records/Taxation Department related to property splits and reviews for completeness applications for administrative subdivisions.

Performs radius searches in GIS for various applications for County Departments.

Manages, organizes and works on special projects at the discretion of the Community Services Director, managers, and supervisor.

Works the hours and/or shifts assigned and begins and ends work on time.

Performs other related duties as required or assigned.

Minimum Qualifications
Requires equivalency of a high school diploma and five years of progressively responsible clerical work/experience. Preference given for a Bachelor's Degree and/or work experience in Planning and Zoning environments. Advanced level expertise in working with MS Office and CityView permit software applications is highly desired.

Selection Process
Selection for this position will be based on a minimum qualifications screening and rating of training and experience. Top candidates will be forwarded to the hiring manager or supervisor for consideration for interview and/or additional assessments. Final selection will include a background check and approval by the County Board.